About the Role
The Department of Public Service and Administration is seeking a Chief Accounting Clerk based in Pretoria. This vital position plays a crucial role in ensuring the smooth operation of financial accounting transactions that ultimately support government initiatives and community welfare. The Chief Accounting Clerk will be at the forefront of financial oversight, supervising processes that enhance transparency and accountability within public service operations. Your efforts in managing financial entries and ensuring compliance with accounting standards will directly contribute to the efficient functioning of government services that South Africans rely on daily.
In this position, you will oversee a variety of tasks, from verifying invoices and processing payments to compiling financial reports. The work you do will not only uphold the integrity of financial transactions but also foster trust in the public service by ensuring that funds are managed effectively and responsibly. This is more than just a job; it’s an opportunity to make a meaningful impact in your community by facilitating essential services through sound financial practices.
About the Department
The Department of Public Service and Administration strives to create an efficient and effective public service that meets the needs of all South Africans. With a mission to promote good governance and enhance the capacity of public service institutions, this department plays a pivotal role in shaping the landscape of public administration. Working here means you are part of a team dedicated to improving service delivery and ensuring that government operates transparently and ethically. Your contributions will resonate throughout society, enhancing the lives of citizens and fostering a culture of accountability.
What You’ll Do
- Supervise financial accounting transactions, including the receipt and allocation of invoices and incentive claims.
- Review and verify accounting entries and payment documents to ensure internal control.
- Monitor the collection and management of cash, ensuring proper filing and safeguarding of financial documents.
- Process supplier payments and manage departmental revenue, ensuring timely execution.
- Prepare monthly financial reports and communicate effectively with internal and external stakeholders.
- Draft correspondence such as response letters, status reports, and formal presentations.
- Provide advice on procedural and technical matters related to financial policies and compliance.
- Reconcile debtors and creditors accounts and monitor outstanding balances.
What You’ll Need
- National Diploma (NQF 6) in Financial Accounting or an equivalent qualification recognized by SAQA.
- A Bachelor’s Degree (NQF 7) in Financial Accounting / Accounting Science is an added advantage.
- Minimum of 3 years’ experience in Financial Accounting.
- Familiarity with transversal systems applicable to the Public Service.
- Knowledge of accounting principles and financial procedures, including PFMA and Treasury Regulations.
- Strong communication skills, both verbal and written.
- Proficiency in MS Office, especially Excel at an advanced level.
- Ability to supervise and develop staff, with good organisational and time-management skills.
How to Apply
Please refer to the application instructions below.
Requirements
National Diploma (NQF 6) in Financial Accounting qualification as recognised by SAQA.A Bachelor’s Degree (NQF 7) in Financial Accounting / Accounting Science or related relevant qualification as recognised by SAQA would be considered an added advantage.
Minimum of 3 years’ experience in Financial Accounting.
3 years' working knowledge of transversal systems applicable to the Public Service.
Knowledge and understanding of accounting principles and financial procedures.
Basic knowledge and insight of the Public Service financial legislations and procedures such as the PFMA, Treasury Regulations, Modified Cash Standard, and Standard Charts of Accounts.
Basic knowledge of operating systems (PERSAL, BAS, Logis etc.
).
Job competencies: Communication (Verbal and Written), planning and organising.
Interpersonal & Problem Solving.
Teamwork.
Basic numeracy.
Accuracy.
Job related skills: Good numerical and analytical skills.
Attention to detail and accuracy.
Good organisational and time-management skills.
Ability to supervise and develop staff.
Problem solving and decision-making abilities.
Computer Literacy (MS Office Packages); Excel at an advanced level.
Certificates in BAS and PERSAL.
Job Duties
Supervise and render financial accounting transactions but not limited to: Receive and allocate invoices and incentive claims (payment).Review and verify accounting entries, invoices/incentive claims, receipts, and payment documents (internal control).
Verify processing of payments.
Supervise and ensure proper filing and safeguarding of accounting documents.
Supervise and monitor collection and management of cash.
Ensure timely processing of supplier payments and departmental revenue pay over.
Supervise and perform bookkeeping support services.
Ensure timely processing of supplier payments and departmental revenue pay over.
Verify captured financial transactions.
Clear suspense accounts.
Reconcile debtors and creditors accounts.
Monitor outstanding balances and follow up on overdue accounts.
Compile journals.
Financial reporting: Prepare monthly financial reports.
Communicate with internal and external stakeholders.
Written: Draft general correspondence such as response letters, emails, status reports, formal presentations, and submissions.
Verbal: Give advice on procedural and technical related matters in respect of policies and strategies to ensure compliance.
