Administrative Officer – Tshwane – Department Of Home Affairs

About the Role

The Department of Home Affairs in Tshwane is looking for an Administrative Officer to join their dedicated team. This vital role supports the department’s mission to provide essential services to South African citizens and residents. By ensuring smooth administrative operations, you will directly contribute to enhancing the efficiency of public service within the community. Your efforts will help streamline processes that ultimately benefit the lives of many.

As an Administrative Officer, you will be based in the heart of Tshwane, where you will engage with various stakeholders and work collaboratively with your colleagues. This position is crucial in maintaining effective communication and documentation, which are key to the department’s operations. Your contributions will not only foster a more organized workplace but also enable the department to uphold its commitment to transparency and accountability in public service.

About the Department

The Department of Home Affairs plays a significant role in managing the country’s immigration and civil registration processes. With a mandate to ensure the safety and security of South Africa’s borders, as well as to provide essential services like identity document issuance and citizenship applications, working here means being part of a team that impacts the lives of millions. The department is dedicated to fostering a sense of belonging and citizenship among all South Africans, making your role as an Administrative Officer pivotal in achieving this mission.

What You’ll Do

• Implement and manage the administrative operations of the office.
• Perform various general administrative activities to support the unit.
• Draft submissions, reports, memorandums, and minutes for the unit.
• Manage records and documents both manually and electronically.
• Assist in completing and processing subsistence claims.
• Track incoming work and ensure all deadlines are met.
• Liaise with relevant stakeholders to facilitate effective communication.
• Administer leave arrangements and process necessary forms related to claims and payments.
• Type correspondence as required and oversee office equipment maintenance.
• Provide logistical support within the functional unit.
• Promote innovation and service delivery within the unit.
• Support the implementation of effective risk and compliance management practices.
• Contribute to digital transformation initiatives and resource management.
• Coach and guide staff on best practices and compliance with regulatory requirements.

What You’ll Need

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, or a related field at NQF Level 6.
• A minimum of 1 year of experience in administration is required.
• Knowledge of Public Service Regulation and various filing systems.
• Understanding of departmental legislations and prescripts.
• Familiarity with the Public Finance Management Act (PFMA) and National Treasury Regulations.
• Knowledge of Supply Chain Management processes.
• Required skills: analytical thinking, planning and organizing, problem-solving, financial administration, interpersonal skills, and customer focus.
• Proficiency in MS Office (Word, Excel, PowerPoint) and strong communication skills.

How to Apply

Applications compliant with the “Directions to Applicants” above must be submitted online at the application instructions below.