About the Role
The Department of Public Service and Administration is currently seeking a committed Administrative Officer: Supply Chain Management Services based in the Gert Sibande District. This pivotal role plays a vital part in ensuring the efficient procurement of goods and services that support various public initiatives within the community. By managing processes such as requisitions, purchase orders, and supplier interactions, you will directly contribute to the enhancement of public service delivery in South Africa, promoting transparency and adherence to legislation.
In this role, you will engage daily with internal and external clients, ensuring that procurement activities are carried out seamlessly. Your efforts to manage the supplier database and compliance with supply chain management regulations are essential in fostering trust and reliability within the community. This position not only entails administrative responsibilities but also offers you the opportunity to make a meaningful impact by supporting government functions that serve the public interest.
About the Department
The Department of Public Service and Administration aims to create a professional, efficient, and accountable public service in South Africa. Its mission focuses on enhancing the quality of public service delivery through effective governance and management practices. Working within this department means you will be part of a team dedicated to fostering a culture of excellence and integrity in public service, contributing to the country’s development and improving the lives of its citizens.
What You’ll Do
- Manage the procurement process for goods and services, ensuring compliance with relevant legislation
- Process requisitions and purchase orders efficiently
- Maintain and manage the supplier database and oversee supplier relationships
- Support procurement activities, including sourcing quotes and managing bids
- Handle logistics, including the reception, verification, and preparation of tender/bid documents
- Compile and submit reports on purchase requisitions, orders, and other supply chain management data
- Follow up on outstanding invoices to ensure timely payments
- Address queries from internal and external clients professionally and promptly
What You’ll Need
- Grade 12 certificate plus a recognised National Diploma/Undergraduate (NQF 6) in Supply Chain Management, Finance, or a related field
- A minimum of 1-2 years of related experience in Financial Accounting or a similar area
- Sound written and verbal communication skills
- Knowledge of procurement processes and transversal systems (LOGIS, BAS)
- Familiarity with the Public Finance Management Act (PFMA) and financial prescripts
- Ability to work effectively under pressure
- A valid driver’s license
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Grade 12 plus a recognised National Diploma/Undergraduate (NQF 6) in Supply Chain Management, Finance or related field.Minimum of 1-2 years related experience in a Financial Accounting or related field knowledge of Financial Management.
Skills and Competencies: Sound communication (written and verbal) skills and competencies.
Knowledge of procurement processes.
Knowledge of transversal systems (LOGIS, BAS and have at one year working on LOGIS and BAS to interpret and implement policies.
Sound 256 knowledge of Public Finance Management Act (PFMA), and financial prescripts.
Ability to work under pressure.
A valid driver’s licence.
Job Duties
Manage the procurement of goods and services.Processing requisitions and purchase orders, managing suppliers, supplier database, and supporting procurement activities like sourcing quotes and managing bids, logistics, such as receiving, verifying, and preparation of tender /bid documents, and ensure SCM compliance and accurate reporting, receiving invoices BPA and LOGIS system.
Ensure all SCM activities comply with related legislation and policies Compile and submit reports on purchase requisitions, purchase orders, and other SCM data.
Follow up on outstanding invoices and ensure timely payment.
Respond to queries from internal and external clients.
