Administrative Officer – Maitland – Department Of Education

About the Role

The Department of Education is seeking a dedicated Administrative Officer in Maitland, a vibrant area of Cape Town. This role is essential in managing the printing process for examination papers, a critical function that ensures the integrity and quality of assessments for learners across the province. By joining this public service team, you will play a significant part in supporting educational standards and facilitating the fair assessment of students, contributing to the future of education in South Africa.

In this position, you will collaborate closely with your supervisor and other team members to plan, prioritize, and administer the printing of examination materials. Your efforts will help ensure that papers are delivered on time and meet the required specifications, thereby enhancing the overall examination process. This role not only demands attention to detail and organizational skills but also a commitment to maintaining the highest standards of quality and security.

About the Department

The Department of Education is dedicated to fostering quality education and training opportunities for all learners in South Africa. Its mission involves ensuring that educational institutions provide effective learning environments, adhering to national standards and regulations. Working here means being part of a legacy that shapes the minds of future generations and contributes to the nation’s development.

What You’ll Do

• Plan and prioritize the printing of examination papers according to project timelines and requirements.
• Verify received question paper files and maintain accurate records.
• Update management plans to inform the printing, packing, and distribution processes.
• Administer the Digipath process for routing print jobs effectively.
• Conduct quality checks on printed materials to ensure they meet client specifications.
• Oversee the sealing process for examination papers, ensuring quality control.
• Manage the storeroom, conducting regular stocktakes and ensuring adequate supplies.
• Coordinate repairs and maintenance for printing equipment and manage vendor relationships.
• Ensure security measures are upheld in the printing room and maintain the electronic security system.
• Supervise print operators, manage staff performance, and oversee training and development initiatives.

What You’ll Need

• An appropriate degree/diploma with 3 years’ relevant experience in an examination or educational environment, or a National Senior Certificate with 6 years’ relevant experience.
• A valid driver’s license (excluding code A/A1).
• Knowledge of project planning and relevant educational legislation and regulations.
• Strong written and verbal communication skills in at least two official languages of the province.
• Proficiency in Microsoft Office and basic computer skills.
• Excellent planning, organizing, and people management skills.

How to Apply

Please submit your application before the closing date, as late applications will not be considered.