About the Role
The Department of Public Works and Infrastructure is seeking an Administrative Officer: Accommodation and Auxiliary based in Cape Town or Pietermaritzburg. This role is essential in ensuring the smooth operation of administrative functions that directly support the department’s mission to enhance public service delivery. By managing small works maintenance projects and facilitating vital food aid services, this position plays a significant part in maintaining high hygiene standards and operational efficiency across regional offices.
As an Administrative Officer, you will be at the forefront of providing administrative support to the sub-directorate, making a real difference in the lives of South Africans. Your contributions will help ensure that offices are not only well-maintained but also equipped to serve the community effectively. This role is a fantastic opportunity for individuals looking to engage in meaningful work within the public service sector, where your efforts will resonate throughout your community.
About the Department
The Department of Public Works and Infrastructure is committed to delivering quality infrastructure and public service projects that enhance the quality of life for citizens across South Africa. With a mandate to foster sustainable development and efficient service delivery, the department plays a crucial role in shaping the nation’s infrastructure landscape. Working here means being part of a team dedicated to improving public services, fostering innovation, and promoting economic growth across the country.
What You’ll Do
- Provide comprehensive administrative support for the sub-directorate’s operations.
- Administer small works maintenance projects and oversee office space management.
- Facilitate food aid services while ensuring compliance with hygiene standards in regional offices.
- Coordinate deep cleaning schedules for carpets twice a year and manage cleaning staff attendance.
- Maintain inventory support and manage the issuance of requests for quotations to service providers.
- Ensure the timely appointment of service providers for repairs and maintenance and maintain accurate stock registers.
- Report on redundant equipment and maintenance consumables for necessary replenishment.
What You’ll Need
- A National Diploma (NQF6) in Public Management/Administration or a relevant equivalent qualification.
- At least one year of relevant experience in an administrative role.
- Strong knowledge of administrative procedures, financial management, and project management.
- Excellent communication skills, both written and spoken, with a focus on leadership and management capabilities.
- Proven organizational, planning, and problem-solving skills, with the ability to work under pressure.
- A sense of responsibility and the ability to lead a multidisciplinary team effectively.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Diploma (NQF6) in Public Management/Administration or relevant equivalent qualification.A minimum of one years (1) relevant experience in relevant field.
Knowledge of Administrative procedures.
Financial Management, Project Management, HR Practices Extensive Administrative experience.
Knowledge of Contract Management, monitoring and control, Public Service and Departmental procedures.
Skills, Communicate skills (written and spoken), Leadership and management skills.
Coordination, organising and planning skills, Administrative and report writing.
Have planning and organising, problem solving and problem-solving skills.
Ability to work long hours voluntarily, be able to gather and analyse information.
Ability to apply policies, be able to work individually and in teams and ability to be able to work under extreme pressure and organise and plan under pressure.
Sense of responsibility and ability to lead multidisciplinary team and to resolve conflicts.
Be able to collect and interpret information and reports.
Job Duties
Provide administrative support for the sub-directorate.Administer Small Works Maintenance Projects and office space.
Facilitate food aid services.
Ensuring compliance with hygiene service standards in regional offices.
Ensure that deep cleaning of carpets is done twice per year.
Ensure that the appointed cleaners are always on site for daily cleaning services.
Provide inventory support.
Draft and issue request for quotations to service providers on the Departmental database.
Ensure the appointment of service providers 23 to conduct repairs and maintenance, maintain a stock register.
Report redundant equipment and maintenance consumables for replenishment.
