About the Role
The Department of Social Development is seeking dedicated individuals for the position of Administration Clerk: Admin Support based in the vibrant city of Cape Town, Western Cape. This role plays a vital part in ensuring that the department runs smoothly and efficiently, enabling it to provide essential services to the community. By supporting the administrative functions within the department, you will contribute to the delivery of crucial public services that impact lives, making this an important role in the public service sector.
As an Administration Clerk, you will be immersed in a dynamic environment where your organizational skills will truly shine. You will handle various clerical tasks that help maintain the department’s operations, from managing correspondence to liaising with stakeholders. This position is perfect for someone who is eager to make a difference while gaining valuable experience in government jobs.
About the Department
The Department of Social Development is committed to promoting the well-being of all South Africans through various programs and services. Its mission revolves around enhancing the quality of life for individuals and communities, ensuring social justice and the upliftment of vulnerable groups. Working within this department means you are part of a team dedicated to making a meaningful impact in society.
This department focuses on a range of services, including social welfare, community development, and support for individuals in need. By joining this team, you will not only contribute to the administrative functions but also support the overarching goals of social development and empowerment.
What You’ll Do
- Provide general clerical support services, including recording, organizing, and retrieving correspondence and data.
- Update registers and statistics, ensuring accurate information is maintained.
- Handle routine inquiries and manage the distribution of documents/packages to stakeholders.
- Maintain a filing system and register for incoming and outgoing documents.
- Assist with supply chain clerical support, including obtaining quotations and maintaining the asset register.
- Provide personnel administrative support, such as maintaining leave and attendance registers.
- Assist with financial administration by capturing expenditure and checking travel claims.
What You’ll Need
- A Grade 12 (Senior Certificate) or equivalent qualification.
- Strong understanding of clerical duties and data capturing.
- Familiarity with the legislative framework governing the Public Service.
- Excellent written and verbal communication skills.
- Proficiency in computer literacy and numeracy.
- Good planning, organizing, and interpersonal skills.
- Flexibility and decision-making abilities.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Grade 12 (Senior Certificate or equivalent qualification).Competencies: Good understanding of the following: Clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics; Legislative framework governing the Public Service; Working procedures in terms of the working environment.
Skills needed: Written and verbal communication; Literacy; Numeracy; Presentation; Decision –making; Computer literacy; Interpersonal; Flexibility; Planning and organising.
Job Duties
Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function); Update registers and statistics; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the component; Type letters and/or other correspondence when required; Keep and maintain the incoming and outgoing document register of the component; Provide supply chain clerical support services within the component; Liaise with internal and external stakeholders in relation to procurement of goods and services; Obtain quotations, complete procurement forms for the purchasing of standard office items; Stock control of office stationery; Keep and maintain the asset register of the component (district offices).Provide personnel administration clerical support services within the component; Maintain a leave register for the component; Keep and maintain personnel records in the component; Keep and maintain the attendance register of the component; Arrange travelling and accommodation.
Provide financial administration support services in the component; Capture and update expenditure in component; Check correctness of subsistence and travel claims of officials and submit to manager for approval; Handle telephone accounts and petty cash for the component.
