Administration Clerk: Support – Parow Valley – Tygerberg Hospital

About the Role

Tygerberg Hospital is seeking an Administration Clerk in Support Services to join its dynamic team in Parow Valley, Cape Town. This role is essential for providing comprehensive office management support to the Deputy Director of Support Services and Estate Management, which includes overseeing vital functions such as Food Management, Security, Environmental Hygiene, and Facility Management. Your contribution will directly enhance the quality of public service, ensuring that the hospital operates efficiently and effectively for the benefit of the local community.

In this position, you will be responsible for managing the executive diary, scheduling meetings, and maintaining organized documentation. Your ability to prioritize and coordinate will not only streamline operations but will also foster strong relationships between various stakeholders and management. This role is a fantastic opportunity for anyone looking to make a significant impact within a crucial public service environment.

About the Department

Tygerberg Hospital is a leading healthcare institution dedicated to providing high-quality medical care to the community. The hospital operates under the Department of Health, with a mission to ensure that all citizens have access to necessary health services. Working here means being part of a team committed to improving healthcare standards and making a tangible difference in the lives of South Africans.

What You’ll Do

• Provide administrative support to the Deputy Director of Support Services, including office management.
• Organize the manager’s diary, schedule meetings, and manage overlapping requests.
• Ensure accuracy in documents and submissions before presenting them for management approval.
• Build and maintain relationships with various components and stakeholders.
• Type and distribute minutes for meetings and manage office operations in the absence of the Deputy Director.
• Request and compile necessary documents from line managers to meet deadlines.
• Assist with ad-hoc requests related to support services as they arise.

What You’ll Need

• A minimum educational qualification of a Senior Certificate or equivalent.
• Relevant office administration experience.
• Proficient in MS Office, including Word, Excel, and PowerPoint.
• Strong report writing and analytical skills.
• Excellent telephone etiquette and interpersonal skills.
• Ability to organize tasks efficiently and prioritize effectively.

How to Apply

Please submit your application before the closing date as late applications will not be considered.