Administration Clerk: Supply Chain Management – Cape Town – Western Cape Health

About the Role

The Western Cape Health Warehouse is looking for a dedicated Administration Clerk in Supply Chain Management. This vital role is based in the bustling city of Cape Town, where your contributions will directly support the healthcare system and enhance the quality of life for residents in the Western Cape. As an Administration Clerk, you will play a crucial part in managing the supply chain processes that ensure medical supplies are efficiently delivered to healthcare facilities, thereby making a positive impact on community health services.

In this position, you will be part of a dynamic team within the Western Cape Health department, committed to upholding high standards of service delivery. Your efforts in inventory control, supplier communication, and administrative support will not only streamline operations but also foster trust and reliability within the public service sector. This role is essential for maintaining the flow of resources necessary for effective healthcare delivery, making it a rewarding opportunity for those who are passionate about serving their community.

About the Department

The Western Cape Department of Health is dedicated to providing comprehensive healthcare services to all residents of the province. With a mission to ensure that the population has access to quality medical care, the department operates numerous facilities and programs designed to meet diverse health needs. By working within this department, employees become integral to a system that prioritizes public health and well-being, promoting an environment where every individual can thrive.

As a vital component of the provincial government, the Department of Health offers a variety of roles that contribute to the overall mission of improving health outcomes. Employees are encouraged to engage in continuous learning and development, fostering a culture of excellence and accountability in public service.

What You’ll Do

• Capture Log 1 requisitions and issue vouchers in line with the Standard Chart of Accounts (SCOA).
• Manage demand and acquisition processes, including Direct Delivery Voucher (DDV) operations.
• Utilize the Electronic Procurement System (ePS) to ensure compliance with procurement guidelines.
• Prepare bidding templates and documentation for the Quotation Committee.
• Coordinate the receipt and dispatch of clinical and non-pharmaceutical samples for evaluation.
• Report on stock levels to support effective inventory management and planning.
• Maintain regular communication with suppliers and internal stakeholders regarding outstanding orders.
• Assist with financial reporting and year-end processes.
• Provide warehouse support services, including stock handling and administrative tasks.
• Stay informed on departmental policies, prescripts, and procedures to ensure compliance.

What You’ll Need

• A Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject.
• Relevant experience in stock management within a store or warehouse environment.
• Familiarity with supply chain and warehouse management processes, including demand planning and inventory optimization.
• A valid driver’s license is required for the role.
• Strong data collation and verification skills, with a methodical approach to work.
• Excellent interpersonal and organizational skills.
• Proficient in MS Word, Excel, and Outlook.
• Knowledge of LOGIS or Basic Accounting System (BAS) is an advantage.

How to Apply

Please submit your application before the closing date as late applications will not be considered.