About the Role
The Department of Transport is seeking a dedicated Administration Clerk Production (Transport) to join their Boskop Hydrological Services Office. This role is pivotal in ensuring that the fleet coordination is efficiently managed, providing essential transportation services to regional and area offices. Located in the vibrant city of Potchefstroom, this position offers an opportunity to contribute significantly to public service by managing and optimising the use of government vehicles, which is crucial for effective service delivery.
In this position, you will play a vital role in ensuring that all available fleet vehicles are meticulously recorded, maintained, and efficiently utilised. Your efforts will directly impact the smooth operations of the transport unit, thereby supporting broader initiatives within the community. By ensuring the fleet is well-managed, you will help facilitate critical projects that serve the needs of the public and uphold the commitment of the South African government to provide reliable services.
About the Department
The Department of Transport is dedicated to providing an accessible, safe, and efficient transport system in South Africa. Its mandate involves developing and maintaining the country’s transport infrastructure, which is essential for economic growth and social inclusion. Working in this department means being part of a team that strives to enhance the mobility of citizens while promoting sustainable transport practices. Your contributions will help shape the future of transport services in South Africa, making a tangible difference in the lives of many.
What You’ll Do
- Facilitate fleet coordination and provide transport services to regional and area offices.
- Record and maintain all fleet vehicles, ensuring optimal utilisation and thorough upkeep.
- Conduct daily pre- and post-inspections of vehicles before and after trips.
- Arrange regular servicing and maintenance of vehicles in collaboration with service providers.
- Manage accounts and reconcile fleet expenditures with service providers and internal reports.
- Process applications for short-term vehicle rentals.
- Liaise with service providers in case of accidents or vehicle issues to ensure timely support.
- Control the transport unit and oversee procurement of vehicles for the provincial office.
- Provide monthly reports on fleet account status and ensure effective travel arrangements.
- Monitor compliance with travel policies and manage cost containment efforts for transportation services.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Relevant experience in transport services is advantageous.
- Knowledge of general clerical support and office administration practices.
- Proficiency in computer skills, including word processing and spreadsheet applications.
- Strong verbal and written communication skills.
- Practical experience in client orientation and customer service.
- Ability to work under pressure and demonstrate accountability and ethical conduct.
- Familiarity with the National Water Act and the national water use registration process is a plus.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Relevant experience in Transport services will serve as an added advantage.
Knowledge in general clerical support services.
Knowledge of office administration and data capturing.
Computer literacy.
Sound knowledge of word processing and spreadsheet applications.
Good verbal and written communication skills.
Practical experience in client orientation and customer focus, letter, and report writing.
Accountability and ethical conduct.
Planning and organising.
Experience in the national water use registration process.
Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations.
Ability to work under pressure.
Job Duties
Facilitation of fleet co-ordination and rendering services to regional and area offices (pool).Ensure that all available fleet vehicles are recorded, optimally utilised, and thoroughly maintained.
Ensure that the correct procedures are followed on the issuing of vehicles.
Conduct pre- and post-inspection of vehicles on a daily basis for every trip.
Arrange regular vehicle servicing and vehicle maintenance with the respective service providers.
Manage accounts between the Directorate: Water Resource Management Support and the service provider.
Reconcile the fleet account with agreed tariffs with the service provider.
Reconcile the BAS and SAP reports against the statement of account.
Process the application for requisition of short-term rental.
Liaise with the service provider in case of accident for provision of relief vehicle.
Control and manage the transport unit.
Procurement of vehicles for the provincial office.
Provide a monthly status report on all fleet account.
Ensure effective provisioning of transport reservation.
Ensure effective and efficient control of fleet.
Render administrative on maintenance, fuel remuneration and financial payments to service provider.
Coordinate travel arrangement.
Liaise with travel agency with the arranged bookings.
Monitor travel needs of the directorate for compliance and alignment of budget.
Verify payments and reconciliation of account with travel agency.
Provide cost containment in terms with car hire, accommodation, and flight.
Align the travel policy and monitor the adherence pertaining to the application on specified types of car hire.
Compile report to management on cost savings, deviations, and exceptions.
