About the Role
The Department of Education is seeking a dedicated Administration Clerk for Demand and Acquisition Management, located in the vibrant city of Nelson Mandela Bay. This role is crucial in ensuring that the daily operations of the department run smoothly, supporting the procurement of goods and services essential for educational institutions. By managing and organizing data, correspondence, and administrative tasks, you will play a key role in facilitating effective communication and resource management within the public service.
The Administration Clerk will be the backbone of the department’s administrative functions, helping to maintain efficient systems that support educators and learners alike. Your efforts will directly impact the quality of education in the region, ensuring that resources are available when needed and that the department operates efficiently to meet the community’s educational needs.
About the Department
The Department of Education is committed to ensuring quality education for all South Africans. Its mission is to promote and enhance the educational experience through effective governance, resource management, and the provision of support services. Working in this department means contributing to a vital aspect of society, where your efforts help shape the future of learners and the educational landscape across South Africa.
What You’ll Do
- Record, organize, and store correspondence and data effectively.
- Update registers and maintain statistics related to procurement.
- Handle routine inquiries and assist with communication between stakeholders.
- Photocopy documents and manage the distribution of packages.
- Maintain an organized filing system and manage incoming and outgoing registers.
- Liaise with internal and external stakeholders regarding procurement needs.
- Obtain quotations and complete necessary procurement forms for office supplies.
- Manage stock control of office stationery and maintain the asset register.
- Organize travel and accommodation arrangements for officials.
- Review and submit subsistence and travel claims for approval.
What You’ll Need
- A Grade 12 certificate is essential, with no prior experience required.
- Effective verbal and written communication skills, with a good command of the English language.
- Understanding of PFMA, Treasury Regulations, and the Public Service Act.
- Strong reasoning, mathematical, and innovative thinking abilities.
- Capability to manage multiple tasks and work effectively under pressure.
- Knowledge of the Education Sector will be an advantage.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
