About the Role
The Department of Education is currently seeking dedicated individuals for the position of Administration Clerk within the Circuit Admin Support Unit, with roles available in Mbizana Coastal and Mbizana Inland, as well as the Ntenetyana Circuit. This role is essential in facilitating efficient administrative operations within the education sector, ensuring that our schools function smoothly and effectively serve our communities. By joining this team, you will directly contribute to the educational framework that supports learners and educators alike in the Eastern Cape.
Your work as an Administration Clerk will be pivotal in maintaining accurate records, managing correspondence, and supporting various stakeholders within the education system. This position is based in the vibrant town of Mbizana, where you will play a crucial role in enhancing public service delivery within education. Your efforts will help ensure that essential resources and information flow seamlessly, making a significant impact on the quality of education in the region.
About the Department
The Department of Education is committed to providing quality education for all South Africans. Its mission is to ensure equitable access to education, improve learning outcomes, and foster an environment conducive to teaching and learning. Working within this department means being part of a team that champions educational excellence and supports the development of learners across the province.
The department plays a vital role in implementing policies and strategies that enhance the educational landscape, making it a rewarding place to contribute your skills and expertise.
What You’ll Do
- Record, organise, store, and retrieve correspondence and data as needed.
- Update registers and maintain accurate statistics for various administrative functions.
- Handle routine inquiries and assist with general administrative tasks.
- Make photocopies and manage the distribution of documents/packages to relevant stakeholders.
- Maintain an efficient filing system and keep track of incoming and outgoing correspondence.
- Liaise with internal and external stakeholders regarding procurement of goods and services.
- Obtain quotations and complete procurement forms for the purchasing of standard office items.
- Manage stock control for office stationery and maintain the asset register.
- Keep personnel records, attendance registers, and a leave register for the component.
- Arrange travel and accommodation for officials, as well as manage telephone accounts and petty cash.
What You’ll Need
- A Grade 12 certificate with no prior experience required.
- Effective communication skills, both written and verbal, with a good command of the English language.
- Knowledge and understanding of the Public Finance Management Act (PFMA), Treasury Regulations, Public Service Act, and Employment of Educators Act.
- Strong reasoning and mathematical skills, along with innovative thinking and problem-solving abilities.
- Ability to manage multiple tasks effectively and work under pressure.
- Knowledge of the Education Sector will be considered an advantage.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
