About the Role
The Department of Health is seeking an Administration Clerk: Information Management to join its dedicated team at Stellenbosch PHC, located in the picturesque town of Stellenbosch in the Western Cape. This vital role supports the health statistics operations within the Sub-district, ensuring that data quality standards are met and maintained. By contributing to the implementation of effective information systems and offering assistance to primary health care facilities, you will play a crucial part in enhancing community health outcomes. Your commitment to accurate data management and support services will directly impact the efficacy of health services provided to the residents of Stellenbosch.
In this role, you will be surrounded by a team of passionate professionals working towards a common goal: improving health care delivery in South Africa. Your efforts in managing data and assisting with systems-related queries will ensure that health practitioners have the vital information they need to make informed decisions. This is more than just a job; it’s an opportunity to serve your community and make a difference in public health through diligent information management.
About the Department
The Department of Health is dedicated to promoting and ensuring the health and well-being of all South Africans. Its mandate encompasses a wide range of health services, from preventative care to emergency services, with a focus on both community health and hospital care. Working within this department means being part of a mission that values health equity, quality care, and the ongoing development of health systems that respond effectively to the needs of the population. Your role will contribute to a larger vision of a healthier South Africa.
What You’ll Do
- Assist the Administrative Officer and Senior Administrative Officer in managing health statistics within the Sub-district.
- Ensure the accuracy and quality of health data for Primary Health Care (PHC), Hospital and other related services.
- Support the implementation and maintenance of information systems, including managing the DITCOM process and register.
- Keep accurate registers for computers, printers, and consumables.
- Provide technical assistance to users regarding system-related queries, including online and telephonic support.
- Perform office administration tasks, including filing, handling telephone communications, and managing letters and office equipment.
- Support primary health care facilities and hospitals in managing folder disposal and archiving processes.
What You’ll Need
- A minimum educational qualification of a Senior Certificate (or equivalent).
- Relevant working experience in Information Management and familiarity with Health Information Systems such as Clinicom, PHCIS, and others.
- A valid Code B/EB driver’s licence.
- Strong numerical, data analysis, presentation, and training skills.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills.
How to Apply
Please refer to the application instructions below to submit your application.
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Requirements
Minimum educational qualification: Senior Certificate (or equivalent).Experience: Appropriate relevant working experience in Information Management and experience of Health Information Systems (Clinicom, PHCIS, Sinjani, Ideal Health Facility, SPV, EDRweb and BI), including monitoring and evaluation of performance information and systems.
Inherent requirements of the job: Valid (Code B/EB) driver’s licence.
Competencies (knowledge/skills): Good numerical, data analysis, presentation and training skills and leadership abilities.
Good working knowledge.
Computer skills in Ms Office (i.
e.
, Ms Word, Excel, PowerPoint, and Outlook).
Ability to communicate (Verbal and written).
Job Duties
Assist AO and SAO in all health statistics within the Sub-district.Responsible for good quality data, PHC, HAST, CBS and Hospital.
Assist Information management in implementation of information systems, including DITCOM process and register.
Responsible for computer, printer and consumables registers.
Assist all users with all system related queries and assist users with online and telephonic helpdesk calls.
Render a supportive function to primary health care facilities and hospital in Stellenbosch Sub-district, with regards to information management.
Office administration with regards to filing process, telephone and letters, office equipment and other stock.
Support to supervisor and staff members.
Support facilities and hospital with folder management disposal and archive processes.
