About the Role
The Department of Education is seeking motivated individuals for the position of Administration Clerk: Human Resource Development, with several posts available in Alfred Nzo East, Chris Hani East, Nelson Mandela Bay, OR Tambo Inland, and Sarah Baartman. This role plays a crucial part in ensuring the efficient operation of human resources, supporting the educational framework in South Africa by enhancing workforce management. Working in the bustling city of Nelson Mandela Bay, you will be immersed in a vibrant community dedicated to improving the lives of learners through effective public service.
In this role, you will be responsible for a variety of administrative tasks that help maintain the flow of communication and data within the department. Keeping records organized and accessible is essential, as this information directly impacts the services provided to educators and learners alike. Your contributions will not only facilitate smooth operations but will also help foster a supportive environment for those in the education sector.
About the Department
The Department of Education is committed to providing quality education and fostering an inclusive learning environment throughout South Africa. With a mission to ensure that every learner has access to the resources they need, the department strives to create a well-trained and motivated workforce. Working here means being part of a team that values collaboration, innovation, and continuous improvement in the educational landscape.
What You’ll Do
- Record, organize, store, capture, and retrieve correspondence and data efficiently.
- Update registers and maintain statistics for accurate reporting.
- Handle routine enquiries and provide essential support to stakeholders.
- Manage the filing system and maintain documentation for the component.
- Liaise with internal and external stakeholders to procure necessary goods and services.
- Maintain personnel, leave, and attendance records for the component.
- Arrange travel and accommodation for staff members.
- Process subsistence and travel claims, ensuring accuracy before submission.
- Manage petty cash and telephone accounts for the component.
What You’ll Need
- A Grade 12 certificate with no prior experience required.
- Effective written and verbal communication skills, with a good command of English.
- Understanding of PFMA, Treasury Regulations, Public Service Act, and Employment of Educator Act.
- Strong reasoning and mathematical skills, alongside innovative thinking and problem-solving abilities.
- The ability to multitask and work effectively under pressure.
- Knowledge of the Education Sector will be advantageous.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the 185 asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
