About the Role
The Department of Education is seeking dedicated individuals for the position of Administration Clerk: Conditions of Service in the vibrant city of Nelson Mandela Bay. In this crucial role, you will be an essential part of the educational framework, contributing to the efficient functioning of the department. This position is not just a job; it holds significant value in supporting the educational needs of the community, ensuring that vital administrative processes run smoothly for the benefit of learners and educators alike.
As an Administration Clerk, you will handle various tasks that are critical in maintaining the organization of information and communication within the department. Your role will allow you to interact with different stakeholders, facilitating the procurement of goods and services that support the educational mission. Your efforts will directly impact the effectiveness of the department’s operations, making a difference in the lives of many South Africans through the public service.
About the Department
The Department of Education is committed to delivering quality education and fostering a conducive learning environment for all South Africans. With a mandate to ensure educational equity and accessibility, the department plays a pivotal role in shaping the future of the nation. Working here means being part of a team that is dedicated to the growth and development of the country’s youth, making your contributions meaningful and impactful.
What You’ll Do
- Record, organize, and store correspondence and data efficiently.
- Update registers and statistics to keep information current.
- Handle routine enquiries and assist with document distribution to relevant stakeholders.
- Maintain the filing system and ensure proper management of incoming and outgoing correspondence.
- Type basic letters and correspondence as needed.
- Liaise with internal and external stakeholders regarding procurement processes.
- Obtain quotations and complete procurement forms for office supplies.
- Manage stock control of office stationery and maintain asset registers.
- Keep and maintain personnel and attendance records for your component.
- Assist in arranging travel and accommodation for departmental officials.
What You’ll Need
- A Grade 12 certificate with no prior experience required.
- Effective communication skills, both written and verbal, with a strong command of the English language.
- Basic understanding of the PFMA, Treasury Regulations, Public Service Act, and Employment of Educator Act.
- Well-developed reasoning, mathematical skills, innovative thinking, and problem-solving abilities.
- Ability to execute diverse tasks and work efficiently under pressure.
- Knowledge of the Education Sector will be advantageous.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
