About the Role
The Department of Education is seeking dedicated individuals for the position of Administration Clerk: Asset & Stores Management based in the Amathole West region. This role plays a pivotal part in ensuring the smooth operation of administrative duties that directly support educational services in the community. By organizing and managing essential records and correspondence, you will contribute to a stable and efficient working environment, ultimately benefiting the educational ecosystem in South Africa.
Working in this role means you will be at the heart of the public service, assisting in the management of resources that are vital for the functioning of educational institutions. Your daily tasks will revolve around maintaining filing systems, handling inquiries, and liaising with various stakeholders, all of which are crucial to the operational success of the department.
About the Department
The Department of Education strives to deliver quality education and promote lifelong learning for all South Africans. Its mission encompasses the establishment of effective educational structures and the support of both educators and learners throughout the country. Working here provides an opportunity to make a positive impact on the lives of countless individuals and contributes to the overall progress of society.
What You’ll Do
- Record, organize, and store correspondence and essential data
- Update registers and maintain accurate statistics
- Handle routine inquiries and manage document distribution
- Maintain a comprehensive filing system for the department
- Type basic letters and correspondence as required
- Liaise with stakeholders regarding procurement of goods and services
- Manage stock control of office stationery and maintain asset registers
- Keep personnel records and attendance registers up-to-date
- Arrange travel and accommodation for officials
- Verify subsistence and travel claims for accuracy before submission
What You’ll Need
- A Grade 12 certificate with no prior experience required
- Effective written and verbal communication skills, with a strong command of English
- Knowledge of PFMA, Treasury Regulations, and the Public Service Act
- Well-developed reasoning and problem-solving abilities
- Ability to manage multiple tasks and work under pressure
- Familiarity with the Education Sector will be an added advantage
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A Grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and 184 accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
