About the Role
The Central Johannesburg TVET College is seeking a dedicated Senior Management Information System Officer to join their Central Office team. This crucial role is based in the vibrant city of Johannesburg, where you will be at the heart of enhancing the college’s data management and reporting systems. As a Senior Management Information System Officer, you will play a pivotal part in ensuring that the TVETMIS is effectively managed, facilitating the smooth operation of student registrations and data reporting processes. Your contributions will significantly impact the college’s ability to deliver quality education and support to its students, making a meaningful difference in the community.
In this role, you will be responsible for managing essential data related to students and staff while ensuring the accuracy and quality of captured information. Your expertise will help the college maintain compliance with reporting requirements set by the Department of Higher Education and Training (DHET). By collaborating with various stakeholders and service providers, you will ensure that the college’s information systems are up-to-date and functioning at their best, ultimately enhancing the educational experience for all learners.
About the Department
The Central Johannesburg TVET College is committed to providing high-quality vocational education and training that meets the needs of the community and the economy. The college strives to empower students through relevant skills training, thus contributing to the development of a skilled workforce in South Africa. Working within this educational environment allows you to be part of a mission that not only fosters personal growth but also plays a significant role in societal advancement through education.
What You’ll Do
- Manage and maintain the TVETMIS, ensuring accurate data capturing and extraction.
- Perform regular data validation and quality control checks to identify and rectify errors.
- Prepare the system for student enrolment and support various business processes.
- Compile and submit analytical reports on academic examinations and staff statistics.
- Interact with service providers for system upgrades and technical assistance.
- Capture all approved enrolments, registrations, and assessments within the designated timelines.
- Oversee the general administration of student systems, including timetables and assessment marks.
- Ensure the renewal of MIS licenses and maintain the effective operation of the TVETMIS.
What You’ll Need
- A Grade 12 certificate or equivalent qualification.
- A recognized three (3) year National Diploma (NQF level 6) or Bachelor’s Degree in Information Management, Data Management, or a related field.
- 3-5 years of relevant experience in Data Management or the TVETMIS environment.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Strong verbal and written communication skills, with a focus on report writing and presentation.
- A valid driver’s license.
- In-depth knowledge of TVET Colleges’ policies, governance, and reporting requirements.
- Good administrative, planning, problem-solving, and analytical skills.
How to Apply
The Central Johannesburg TVET College (CJC) invites applicants to apply online on the New Z83 form by clicking on the application instructions below.
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Requirements
Grade 12 certificate or equivalent.A recognised three (3) year National Diploma (NQF level 6) / Bachelor’s Degree in Information Management / Data Management or equivalent qualification.
3-5 years working experience in Data Management / TVETMIS environment or any relevant knowledge.
Computer literate and competent in Word/Excel/PowerPoint/Outlook/Teams.
Good verbal and written communication skills.
Presentation and report writing skills.
A valid driver’s licence.
Knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS and annual reporting requirements by the Higher Education Institutions.
Knowledge and understanding of Information Management.
Knowledge, understanding, application and interpretation of office management, data warehouse and IT prescripts.
Good administrative, planning, organising, problem-solving, project management, team leadership, analytical, client orientation and team leadership skills.
Job Duties
Ensure proper management of TVETMIS as well as the capturing and extraction of college data.Perform validation of data on a regular basis.
Set up the system in readiness for enrolment and support other business processes.
Control the quality of captured data and report if there are errors.
Maintain the college TVETMIS.
Manage student and staff data.
Use various tools and extract data to facilitate statistical reporting.
Interact with the service provider regarding upgrades and request for assistance.
Capture all the approved enrolments / registrations and assessments on the system by the predetermined time.
Ensure the compilation and submission of reports.
Provide statistical information weekly, monthly, quarterly etc.
Ensure the compilation, monitoring of academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET.
Compile monthly, quarterly and annual reports as requested.
Ensure the maintenance and 50 capturing of inputs captured on COLTECH system and other related systems.
Set up the student system for registration of students and ensure creditability and reliability.
Monitor the capturing, quality control, validation, run procedure, create file and ensure that entries are submitted on time.
Ensure efficient and effective administration of all academic related student system administration for programmes, course and qualification.
Oversee the load general system, student programmes, lecturing timetables, assessment marks, class groups, census dates and academic qualifications curriculum.
Maintain calculation criteria as per guidelines from Head Office.
Ensure that MIS licenses are renewed before expiry dates.
Ensure the effective and efficient maintenance of the TVETMIS.
Management of human, physical and financial resources.
