About the Role
The Department of Public Service and Administration is excited to announce a vacancy for the Senior HR Practitioner based at the Head Office in Johannesburg. This pivotal role is essential for supporting the department’s human resources functions and ensuring effective records management and payroll processes. By joining this team, you will contribute to the efficiency of public service operations and help foster a supportive work environment for employees across South Africa.
Working in Johannesburg, you will be at the heart of the bustling city, where your efforts will directly impact the well-being of public servants and enhance the delivery of vital services to communities. This position is not just about managing records; it is about being part of a larger mission to uphold the integrity and efficiency of the public sector. Your work will ensure compliance with national standards and regulations, ultimately benefiting the citizens of South Africa.
About the Department
The Department of Public Service and Administration is committed to promoting a skilled, professional, and accountable public service. It plays a crucial role in shaping policies and regulations that govern public administration in South Africa. Working here means being part of a team that is dedicated to improving the lives of South Africans through effective governance and service delivery.
The department’s mission is to create a capable and ethical public service that meets the needs of its citizens. As a Senior HR Practitioner, you will be a key player in this mission, contributing to the department’s goals and ensuring that human resources practices align with the overarching vision of excellence in public service.
What You’ll Do
- Develop and maintain a control register for correspondence and ensure proper dispatch.
- Prepare and file documentation in accordance with departmental and national archive guidelines.
- Ensure confidentiality of live and archived files, adhering to security standards.
- Monitor and evaluate trends in personnel record management systems and report deviations.
- Identify gaps in records management policies and implement improvements.
- Prepare reports for strategic purposes and collect payslips for payroll distribution.
- Manage HR queries by developing a database and ensuring timely responses.
- Coach and mentor staff, facilitating their professional development.
- Supervise budget utilization and assist in drafting unit budget inputs.
What You’ll Need
- A Grade 12 certificate and a bachelor’s degree in public administration or equivalent (NQF level 6).
- 3-5 years of experience in Records Management.
- Valid driving licenses (A and EC) with no criminal record or pending cases.
- Knowledge of Treasury regulations and public service legislation.
- Understanding of project management principles and business performance management.
- Strong skills in stakeholder relationship management and policy development.
How to Apply
Please refer to the application instructions below to submit your application.
Requirements
A Grade 12 certificate plus a bachelor’s degree in public administration or NQF level 6.3-5 years’ experience in Records Management.
All valid relevant driving licenses (A and EC).
No criminal record or any pending cases against you.
Knowledge and Skills: Treasury regulations.
Understanding of different project management principles.
Relevant legislation and public service regulations.
Understanding DCS related projects.
Understanding of expectations of customers.
Knowledge of SLAs.
Management information knowledge.
Labour relations concepts, theories, prescripts and legislation.
Project management methodologies.
Business performance management.
Stakeholder relationship management.
Policy development analysis and application.
Negotiation skills.
Job Duties
Develop a control register and ensure that all correspondence received is registered and dispatched accordingly.Prepare documentation received on a daily basis and ensure filing according to Departmental file plan and National Archive Act 43 of 1996.
Prepare filing of all documents and punching to the relevant box files.
Ensure confidentiality of live and archived files according to the Minimum Information Security Standard of 2000.
Implement proper HR filing systems.
Store HR files as informed by departmental archiving guidelines.
Monitor and evaluate trends and patterns of Departmental Personnel Record Management systems and report deviations.
Implement and identify records management policies gaps.
Benchmark, analyse trends and practices.
Prepare reports for various strategic reporting.
Collect payslips for all normal and supplementary runs.
Sort and distribute payslips to various officials.
Distribute payroll and payroll certificates for signing by relevant authority in line with Treasury Regulations.
File all correspondence relating to payroll.
Collect and distribute IRP5s and file them on an annual basis.
Prepare reports for various strategic reporting.
Develop a database for all HR queries received.
Register all queries received in the HR database.
Allocate all enquiries according to complexity.
Facilitate timeous responses to clients.
Where necessary escalate complex queries for urgent intervention and possible resolution.
Prepare incoming and outgoing correspondence for all correspondence received.
Facilitate reports for various strategic reporting.
Coach and mentor staff members.
Co-ordinate the development of operational plans, alignment of performance contracts, monitoring and evaluation.
Submit inputs for drafting of unit budget.
Supervise utilisation of sub-section budget and expenditure.
Submit inputs the compilation of various reports and statistics for the sub-section.
Supervise staff related matters e.
g.
leave and conflict.
