About the Role
The Department of Justice and Constitutional Development is looking for a dedicated Legal Services Secretary to join its Head Office in Johannesburg. In this vital role, you will provide comprehensive secretarial and receptionist support to the office of the executive authority, ensuring efficient operations that directly impact the community and uphold the integrity of public service. Your work will be essential in facilitating communication, managing appointments, and supporting the legal services team in their mission to provide justice for all South Africans.
Located in the bustling city of Johannesburg, this position offers an exciting opportunity to be part of a team dedicated to improving the lives of citizens through effective legal support. By working in this role, you will contribute to the broader mission of the Department, which focuses on promoting justice and upholding the rule of law. Your efforts will help ensure that the department runs smoothly, allowing it to serve the public effectively and efficiently.
About the Department
The Department of Justice and Constitutional Development plays a crucial role in South Africa’s democracy, focusing on the delivery of justice and the promotion of human rights. With a mandate to provide access to justice for all, this department works tirelessly to uphold the rule of law and ensure that everyone in South Africa is treated fairly and equitably. Joining this department means being part of a meaningful mission that impacts lives and communities across the nation.
Working here means contributing to a system that is vital for maintaining social order and protecting the rights of individuals. It’s a place where your efforts will directly influence the workings of the justice system and improve the lives of citizens, making it a fulfilling and rewarding workplace.
What You’ll Do
- Provide secretarial and receptionist support to the office of the executive authority.
- Answer and direct telephone calls, ensuring effective communication within the office.
- Welcome visitors and coordinate appointments, enhancing the professional image of the department.
- Type documents and manage office equipment, including fax machines and photocopiers.
- Liaise with travel agencies to arrange travel for the executive authority and staff.
- Organize meetings and events, including venue selection and catering arrangements.
- Process travel and subsistence claims for staff efficiently.
- Draft routine correspondence and reports to support office functions.
- Maintain leave registers and manage telephone accounts.
- Ensure compliance with relevant policies and procedures, staying informed about departmental guidelines.
What You’ll Need
- A minimum of Grade 12 with typing as a subject or relevant training that supports the role.
- No criminal record or pending cases against you.
- Strong communication skills to interact effectively with people from various backgrounds.
- Good telephone etiquette and a high level of computer literacy.
- Strong organizational skills and a reliable work ethic.
- Basic written communication skills to draft documents and reports.
- Ability to handle sensitive information with tact and discretion.
- A professional appearance and good grooming.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Grade 12 with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily.No criminal record or any pending cases against you.
Knowledge and Skills: Language skills and the 218 ability to communicate well with people at different levels and from different backgrounds.
Good telephone etiquette.
Computer literacy.
Sound organisational skills.
High level of reliability.
Basic written communication skills.
Ability to act with tact and discretion.
Good grooming and presentation.
Job Duties
Provide a secretarial/receptionist support service to the office of the executive authority.This would, inter alia, entail the following: Receive telephone calls and refer the calls to the correct persons.
Receive visitors to the office of the executive authority.
Co-ordinate appointments with the appointment’s secretary.
Types documents for the staff within the office.
Operate office equipment like fax machines and photocopiers.
Provides a clerical support service to the office.
This would, inter alia, entail the following: Liaise with travel agencies to make travel arrangements for the staff of the office and the executive authority.
Arrange meetings and events for the office of the executive authority.
Identify venues, invite role players and organise refreshments.
Process the travel and subsistence claims of the staff of the office of the executive authority.
Draft routine correspondence and reports.
Administer matters like leave registers and telephone accounts.
Handle the procurement of standard items like stationary, refreshments etc.
Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
This would, inter alia, entail the following: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
Remain abreast with the procedures and processes that apply in the office of the executive authority.
