Secretary – Wynberg – Department Of Defence

About the Role

The Area Military Health Unit in Wynberg is seeking a dedicated Secretary to join its team and provide essential support to the Director. This role plays a crucial part in ensuring the smooth operation of administrative tasks within the military health services, a vital branch of the Department of Defence. By managing appointments, correspondence, and travel arrangements, you will contribute significantly to the efficiency of public service in South Africa, impacting the wellbeing of those who serve our nation.

As the Secretary, you will be based in Wynberg, a suburb of Cape Town, where you will interact daily with various stakeholders, ensuring that the Director’s office runs effectively. This position not only demands strong organizational skills but also offers the opportunity to make a meaningful difference in the lives of military personnel and their families through excellent administrative support.

About the Department

The Department of Defence is committed to providing comprehensive health services to military personnel and their families. With a mission to ensure the highest standards of care, the Area Military Health Unit plays a vital role in the overall wellbeing of those who serve South Africa. Working in this department means being part of a team that values dedication, integrity, and the health of our nation’s defenders.

What You’ll Do

• Provide secretarial support to the Director, including managing their diary and appointments.
• Receive and handle telephone calls, directing inquiries to the relevant personnel.
• Operate office equipment such as fax and photocopy machines.
• Liaise with travel agencies to arrange travel for the Chief Director.
• Process travel claims and follow up on arrangements for the Director.
• Organize meetings and events, including booking venues and coordinating logistics.
• Maintain an efficient filing system and manage correspondence for the Director.
• Draft routine correspondence and reports as needed.
• Ensure compliance with departmental policies and procedures to support effective operations.

What You’ll Need

• A minimum of Grade 12 (NQF Level 4) or equivalent qualifications.
• No prior experience required, making it an excellent opportunity for new entrants to the workforce.
• Proficiency in MS Word, Excel, and PowerPoint, along with good telephone etiquette.
• Strong organizational and interpersonal skills, with a high level of reliability.
• Excellent communication skills and the ability to act with tact and discretion.

How to Apply

Please refer to the application instructions below.