Secretary – Pretoria – South African Police Services

About the Role

The South African Police Services is seeking a dynamic and organized Secretary to join their Head Office in Pretoria. This key role is crucial in maintaining effective communication and efficient administrative operations within the department. As a Secretary, you will ensure that the Component Head’s schedule runs smoothly, coordinating meetings, managing travel arrangements, and handling correspondence. Your contributions will support the vital work of the police services, promoting public safety and community welfare across South Africa.

Being based in Pretoria, the heart of South Africa’s administrative hub, you will play an integral part in a team dedicated to upholding law and order. Your work will not only help streamline office functions but also enhance the overall productivity of the department. Each day, you will contribute to a stronger, safer community through your commitment to excellence and professionalism.

About the Department

The South African Police Services (SAPS) is committed to ensuring the safety and security of all South Africans. With a mandate to prevent, combat, and investigate crime, the department plays a critical role in maintaining peace and order across the nation. Working within SAPS offers a unique opportunity to be part of a team that directly impacts the lives of citizens, fostering a sense of community and trust in public service. The dedication of SAPS employees is vital in building a safer society for everyone.

What You’ll Do

• Maintain an accurate diary for the Component Head, coordinating meeting schedules and reminders.
• Arrange and book venues for meetings, ensuring accommodations align with expected attendance.
• Organize refreshments for meeting attendees to create a welcoming atmosphere.
• Handle routine correspondence and type documents, reports, and memorandums efficiently.
• Administer a bring-forward system to manage and track important documents.
• Make travel and accommodation arrangements, including organizing documentation for overseas trips.
• Submit claims for accommodation and expenditures post-travel.

What You’ll Need

• Proficiency in English and one other official South African language.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF level 4 recognized by SAQA).
• General computer literacy, including MS Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Excellent planning, organizing, and administrative abilities.
• A customer-focused attitude with strong interpersonal skills.
• Ability to work under pressure and adapt to extended hours when necessary.

How to Apply

Please follow the application instructions outlined below.