Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is looking for dedicated individuals to fill two Secretary positions in Pretoria, specifically within the Risk & Integrity Management Section. These roles are crucial for providing essential administrative support to the Section Head, ensuring the smooth operation of this vital department. By joining the team, you will contribute to the integrity and effectiveness of public service in South Africa, playing a key part in maintaining the safety and security of our communities.

In this role, you will be based in Pretoria, where you will engage with various departments and stakeholders. Your responsibilities will include preparing meeting agendas, taking minutes, and managing all communications directed to the Section Head. This position not only enhances your administrative skills but also offers you the opportunity to make a significant impact within the public sector, helping to uphold the standards and integrity of the South African Police Service.

About the Department

The South African Police Service is committed to protecting the rights of citizens and ensuring the safety of communities across the nation. The department’s core mission is to enforce the law, prevent crime, and maintain public order, making it an essential pillar of democracy in South Africa. Working here means being part of a team dedicated to serving the public and contributing to a safer environment for all.

This department values integrity, accountability, and professionalism, which are essential for fostering trust within the communities it serves. By being part of this organization, you will engage in meaningful work that directly impacts the lives of South Africans.

What You’ll Do

• Provide comprehensive secretarial support to the Section Head, including managing correspondence and phone calls.
• Organize and prepare for meetings, including drafting agendas and taking minutes.
• Liaise with other sections and components to facilitate smooth communication and efficiency.
• Maintain accurate recordkeeping and filing systems, ensuring easy access to important documents.
• Handle confidential information and documents with the utmost care and professionalism.
• Process and submit claims, and manage travel and accommodation arrangements.
• Manage the diary of the Section Head and coordinate visits from stakeholders.
• Operate standard office equipment, including computers, fax machines, and photocopiers.
• Assist in managing office inventory and serving refreshments during meetings.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF Level 4).
• A minimum of four years of experience in a secretarial or administrative role.
• An applicable three-year Diploma/Degree (NQF Level 6 or higher) is preferred.
• Proficiency in English and at least one other official language.
• Strong verbal and written communication skills.
• General computer literacy, including MS Word, MS Excel, MS PowerPoint, and MS Outlook.
• Ability to work independently and display professional accountability.
• Excellent interpersonal, planning, and organizational skills.
• Strong analytical and problem-solving abilities.

How to Apply

Applications may be hand-delivered, as follows: 152 Johannes Ramakhoase Street, Telkom Towers North, Pretoria. Application must be deposited into the box available at the reception area. Applications forwarded by post to be addressed to The Section Head: Corporate Support, (Attention: Captain Pretorius / W/O Tshabalala), Corporate Support, South African Police Service, Private Bag X 94, Pretoria, 0001 or e-mailed to [email protected]