Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is seeking a dedicated Secretary to join their team based in Pretoria. This pivotal role supports the Section Head by ensuring efficient secretarial functions that facilitate smooth operations within the department. Your work will have a direct impact on the effectiveness of public service in the community, as you will be instrumental in managing communications, organizing meetings, and maintaining records that are vital for the department’s success.

In this role, you will be tasked with various responsibilities that include preparing agendas, typing minutes, and liaising with different sections of the police service. The importance of this position cannot be overstated; as a Secretary, you will ensure that the Section Head has the necessary support to make informed decisions that affect public safety and community well-being in Pretoria and beyond.

About the Department

The South African Police Service plays a crucial role in maintaining law and order within the country. With a mission to protect citizens and uphold the law, the department is committed to serving the community with integrity and professionalism. Working here means being part of a team that is dedicated to making a real difference in the lives of South Africans, ensuring a safer environment for all.

What You’ll Do

• Provide comprehensive secretarial support to the Section Head.
• Arrange and prepare meetings, including drafting agendas and taking minutes.
• Manage the office’s incoming calls, screening and directing them appropriately.
• Maintain an organized filing and record-keeping system, including confidential documents.
• Process claims and make travel and accommodation arrangements as needed.
• Oversee the Section Head’s diary, scheduling appointments and hosting visitors.
• Operate standard office equipment such as computers, fax machines, and photocopiers.
• Manage office inventory and serve refreshments during meetings.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• At least four years of experience in a secretarial or administrative role.
• A relevant three-year diploma or degree (NQF Level 6 or higher) is advantageous.
• Proficiency in English and at least one other official South African language.
• Strong verbal and written communication skills, with general computer literacy.
• Excellent interpersonal skills and the ability to work professionally under pressure.

How to Apply

Applications may be hand-delivered, as follows: 152 Johannes Ramakhoase Street, Telkom Towers North, Pretoria. Application must be deposited into the box available at the reception area. Applications forwarded by post to be addressed to The Section Head: Corporate Support, (Attention: Captain Pretorius / W/O Tshabalala), Corporate Support, South African Police Service, Private Bag X 94, Pretoria, 0001 or e-mailed to [email protected]