Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is looking for a dedicated Secretary to join its Head Office team in Pretoria. In this pivotal role, you will provide essential administrative support to the office of the Section Head, ensuring that daily operations run smoothly. Your contributions will be crucial in maintaining effective communication and organizational processes, directly impacting the efficiency of public service within the community. The role is not just about managing tasks; it’s about facilitating the smooth functioning of a department that serves and protects the citizens of South Africa.

This position requires an individual who is proactive and able to work under pressure, reflecting the dynamic nature of public service. You will be at the heart of coordination, planning meetings, and managing correspondence, making a significant difference in how the department interacts with the public and stakeholders. Your efforts will help uphold the integrity of the office, ensuring that every visitor feels welcomed and every communication is handled with professionalism.

About the Department

The South African Police Service (SAPS) is committed to promoting and maintaining a safe and secure environment for all citizens. With a mandate to prevent crime, maintain public order, and ensure community safety, SAPS plays a vital role in the social fabric of South Africa. Working within this department means being part of a mission that transcends administrative duties — it is about contributing to national security and community well-being.

Joining SAPS provides you with an opportunity to be part of a dedicated workforce that values integrity, accountability, and professionalism. The department fosters a culture of respect and teamwork, where each member is encouraged to grow and develop their skills while serving the public.

What You’ll Do

• Provide secretarial and administrative support to the Section Head.
• Maintain an organized filing system and manage office correspondence.
• Schedule and coordinate meetings, including logistics and documentation.
• Draft and type official documents and correspondence.
• Manage the Section Head’s diary and arrange appointments.
• Facilitate communication by operating a professional phone service.
• Welcome visitors and manage their inquiries.
• Assist in preparing reports and consolidating returns.
• Order office supplies and manage office equipment needs.
• Address challenges and complaints, communicating effectively with management.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Proficiency in English and at least one other official language.
• General computer literacy (MS Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Excellent planning, organizing, and problem-solving abilities.
• Ability to work independently and as part of a team.
• Customer-focused attitude and strong interpersonal skills.
• Willingness to work under pressure and extended hours.

How to Apply

Direct your application to the following addresses: Postal Address: Private Bag X94, Pretoria, 0001 OR Physical Address: 231 Pretorius Street, Wachthuis Building, Pretoria, 0001 OR E-Mail address: [email protected].