Secretary – Potchefstroom – Area Military Health Unit North West

About the Role

The Area Military Health Unit North West is seeking a dedicated Secretary to provide essential support to the Director in Potchefstroom. This role is vital for ensuring the smooth operation of the unit, which plays a crucial role in delivering health services to military personnel and their families. By managing the Director’s diary, coordinating meetings, and facilitating communication, you will directly contribute to the efficiency and effectiveness of public service in South Africa.

The successful candidate will be a key player in maintaining the high standards of service expected within the Department of Defence. Located in Potchefstroom, a vibrant city known for its educational institutions and rich history, this position offers an opportunity to work within a supportive environment dedicated to the wellbeing of our armed forces. Your efforts will not only support the Director but will also impact the lives of many individuals relying on the military health services.

About the Department

The Area Military Health Unit North West is dedicated to providing comprehensive health care services to military personnel and their dependents. With a mission to ensure the health and readiness of the military community, this department embodies the commitment and resilience of South Africa’s armed forces. Working here means being part of a team that values integrity, excellence, and service to the nation.

What You’ll Do

• Provide secretarial support to the Director, managing appointments and events.
• Answer telephone calls and route them to the appropriate individuals.
• Operate office equipment, including fax machines and photocopiers.
• Liaise with travel agencies to arrange travel for the Chief Director.
• Process travel claims and follow up on relevant documentation.
• Organize meetings and events, including venue bookings and refreshments.
• Draft routine correspondence and maintain a filing system.
• Record basic minutes of meetings and manage all correspondence for the Director.
• Ensure compliance with departmental policies and maintain high standards of service.

What You’ll Need

• A minimum of Grade 12 (NQF Level 4) or equivalent.
• Strong language skills and the ability to communicate effectively with individuals at various levels.
• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational and interpersonal skills.
• High reliability and discretion in handling confidential matters.
• Good telephone etiquette and communication abilities.

How to Apply

Please see the application instructions below.