Secretary – Mangaung – Office Of The Deputy Provincial Commissioner

About the Role

The Office of the Deputy Provincial Commissioner: Support Services is seeking a dedicated Secretary to join its dynamic team in Mangaung. This role is essential to ensuring smooth administrative operations within the office, supporting the Deputy Provincial Commissioner and contributing to effective public service delivery in the Free State. Your organizational skills and attention to detail will play a vital part in managing communications, coordinating travel, and maintaining essential records that facilitate the day-to-day functioning of the office.

As a Secretary, you will be at the heart of the office’s activities, providing crucial support that directly impacts the community. The position not only offers an opportunity to develop your skills in a professional environment but also allows you to be part of a team that is committed to making a difference in the lives of South Africans. Your contributions will help ensure that the office runs efficiently, allowing for a focus on critical tasks that serve the public good.

About the Department

The Office of the Deputy Provincial Commissioner: Support Services plays a pivotal role in the South African Police Service, focusing on the effective management and coordination of support functions. Its mission is to enhance service delivery through efficient administrative processes, ultimately contributing to community safety and security. Working in this department means being part of a dedicated team that prioritizes the welfare of the public while upholding the values of integrity, accountability, and excellence.

What You’ll Do

• Provide comprehensive secretarial support to the Head of the office, including document preparation and correspondence management
• Manage the diary and schedule of the Head for internal and external engagements
• Coordinate travel arrangements, accommodations, and claims for the office
• Maintain an organized filing system and keep track of all incoming and outgoing correspondence
• Handle routine communication, including emails and telephone calls, ensuring professionalism at all times
• Assist in organizing and supporting meetings and workshops, including managing refreshments for visitors
• Operate standard office equipment and maintain an inventory for the office
• Be available to work extended hours as needed

What You’ll Need

• A Senior Certificate (Grade 12) or National Certificate (Vocational) on NQF Level 4
• Proficiency in at least two official languages, one of which must be English
• General computer literacy, including MS Office applications
• Strong communication skills, both verbal and written
• Excellent organizational and problem-solving abilities
• A commitment to professionalism, accountability, and a customer-focused approach
• Must be a South African citizen and provide proof during the interview

How to Apply

Please submit your application before the closing date as late applications will not be considered.