Secretary – Kwadukuza – South African Police Service

About the Role

The South African Police Service (SAPS) is seeking dedicated individuals for the position of Secretary in KwaDukuza, a vibrant town nestled in the heart of KwaZulu-Natal. This role is crucial as it supports the operational backbone of the SAPS by ensuring that administrative functions run smoothly. As a Secretary, you will play a vital role in facilitating communication, maintaining documentation, and organizing engagements for the heads of the office, which contributes directly to the community’s safety and security efforts.

Your contributions will help streamline processes within the SAPS, ultimately enhancing the department’s ability to serve the public effectively. By managing the flow of information and assisting with various administrative tasks, you will enable your colleagues to focus on their primary mission: protecting and serving the community. This position not only offers you an opportunity to grow your administrative skills but also allows you to make a meaningful impact in public service.

About the Department

The South African Police Service is a cornerstone of law enforcement in South Africa, dedicated to maintaining peace and safety within communities. With a mission to uphold the law and protect citizens, the SAPS plays a critical role in fostering trust and collaboration between the police and the public. Working within this department means contributing to a safer society and being part of a team committed to making a positive difference in the lives of South Africans.

What You’ll Do

• Provide comprehensive secretarial support functions within the office
• Type reports, letters, and memoranda while monitoring document flow
• Manage the diary of the Head of the office for internal and external engagements
• Coordinate travel arrangements, including accommodation and subsistence allowances
• Maintain an organized filing system and distribute correspondence to stakeholders
• Handle routine correspondence and manage communications through email and phone
• Support meetings and workshops by providing necessary logistics and refreshments
• Manage the inventory and ensure the office equipment is operational
• Be willing to work extended hours as necessary

What You’ll Need

• Competency in the core functions of the post
• Proficiency in English and at least one other official language
• South African citizenship with documentary proof
• Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification
• Relevant courses in office administration as an added advantage
• General computer literacy skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
• Strong verbal and written communication abilities
• Excellent planning, organizing, and problem-solving skills
• Ability to work under pressure and maintain professionalism

How to Apply

Please submit your application before the closing date as late applications will not be considered.