Secretariat Practitioner – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Secretariat Practitioner based in Pretoria, Gauteng. This vital role serves as the backbone for logistical arrangements and administrative support for top and executive management meetings. By ensuring that meetings are well-organised and that all necessary materials are prepared and distributed, you will play a crucial part in fostering effective communication and decision-making within the public service. Your contributions will not only streamline operations but will also enhance the overall effectiveness of government initiatives that impact the community.

In a vibrant city like Pretoria, where the heart of South Africa’s governance beats, this position offers an opportunity to engage directly with executive management and contribute to significant outcomes that influence public policy and administration. The work you do will directly support the department’s mission to deliver high-quality public services and ensure that the needs of the community are met with efficiency and respect.

About the Department

The Department of Public Service and Administration is committed to promoting a capable and ethical public service that meets the needs of South African citizens. With a focus on improving public service delivery and governance, the department plays a pivotal role in ensuring transparency, accountability, and adherence to regulations. Working here means being part of a team dedicated to fostering good governance and enhancing the functionality of government services across the nation.

What You’ll Do

• Organise logistical arrangements for top management meetings and workshops.
• Complete supply chain forms prior to procuring goods and services.
• Follow up on quotations for catering and venues.
• Coordinate audiovisual and ICT requirements for meetings.
• Set up boardrooms and ensure the safekeeping of recording equipment.
• Liaise with Facilities Management for maintenance and cleaning of meeting venues.
• Provide administrative and secretariat support to various committees.
• Compile and distribute meeting packs, including agendas and minutes.
• Record accurate minutes and decisions during meetings.
• Maintain confidentiality and proper record-keeping of documents.
• Draft correspondence and reports as required.

What You’ll Need

• A Grade 12 certificate and a National Diploma in Office Management, Business Administration, Public Administration, or a related field.
• A minimum of 2-4 years relevant experience in a corporate secretariat environment.
• Knowledge of the Protection of Personal Information Act (POPIA) and Public Service Regulations.
• Proficient computer skills, including minute-taking and report-writing abilities.
• Strong interpersonal, organizational, and communication skills.
• Analytical and problem-solving skills with attention to detail.
• A valid driver’s license and willingness to travel extensively.
• Ability to work under pressure and meet deadlines, including irregular hours.

How to Apply

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].