Secretariat – Executive Structures – Pretoria – Department Of Social Development

About the Role

The Department of Social Development is seeking a dedicated individual for the role of Secretariat – Executive Structures in Pretoria. This vital position is fundamental to the smooth operation of governance within the department, ensuring that all executive structures, such as Min EXCO and Extended EXCO, operate efficiently and in alignment with departmental policies. By providing essential secretariat and governance support services, you will help maintain the integrity and effectiveness of public service in South Africa, making a positive impact on the community.

In this role, you will be at the heart of decision-making processes, coordinating meetings, capturing critical data, and managing documentation accurately. Your work will not only keep the department organized but will also facilitate informed decision-making that ultimately benefits all citizens. This position is ideal for individuals who thrive in a dynamic environment and are committed to promoting effective governance.

About the Department

The Department of Social Development plays a crucial role in fostering social well-being and development across South Africa. Its mission is to create a more inclusive society by providing essential services that support vulnerable populations and promote social cohesion. Working within this department means being part of a team dedicated to making a meaningful difference in the lives of South Africans.

As a member of this department, you will contribute to initiatives that address social challenges, ensuring that the needs of the community are met with compassion and efficiency. Your efforts will help shape policies and programs that uplift individuals and families, enhancing the quality of life for many.

What You’ll Do

• Provide secretariat support to executive structures, including Min EXCO and Extended EXCO.
• Coordinate meetings and manage administrative services effectively.
• Take accurate minutes during meetings and draft them for review.
• Maintain organized electronic and physical records of agendas, minutes, and resolutions.
• Capture and track relevant data, including action items and deadlines.
• Assist in producing routine reports and dashboards on decision implementation.
• Draft general correspondence such as emails, letters, and status reports.
• Serve as a communication link between the Executive Support unit, committee members, and departmental officials.

What You’ll Need

• An undergraduate qualification (NQF 7) in Public Administration, Office Administration/Management, Business Administration, or a related field.
• At least 4 years of administrative experience in a public or private sector environment, preferably with top management.
• A postgraduate qualification in a related field is advantageous.
• Proficiency in MS Office Packages and Microsoft Teams.
• Strong understanding of governance and public-sector committee processes.
• Excellent verbal and written communication skills, including minute-taking.
• Attention to detail and strong organizational skills for accurate information management.
• Advanced data capturing and reporting skills, especially in Excel or similar tools.
• Ability to handle work confidentially and professionally, with effective time management skills.

How to Apply

Please forward your application, quoting the relevant reference number, to the Director-General, Department of Social Development, Private Bag X901, Pretoria, 0001.