Registry/reception Clerk – Cape Town – Department Of Cultural Affairs And Sport

About the Role

The Department of Cultural Affairs and Sport is seeking a dedicated Registry/Reception Clerk: Archive Administrative Support to join their team in Cape Town. This role is vital in ensuring efficient communication and information management within the department, directly contributing to the public service sector in South Africa. The successful candidate will play an essential part in maintaining the integrity of archival records, helping to support the cultural and sporting initiatives that enrich our communities.

Based at the heart of the Western Cape, this position offers an exciting opportunity for those who are passionate about public service and want to make a tangible difference. The work you will do not only upholds the values of transparency and accountability in government but also enhances the accessibility of vital information to the public, ensuring that the department can effectively serve the community.

About the Department

The Department of Cultural Affairs and Sport is committed to promoting and preserving the cultural heritage of South Africa while fostering the development of sport and recreation. Its mission focuses on enhancing the quality of life for all citizens through cultural experiences and sporting opportunities. Working within this department means being part of a team that is dedicated to enriching lives and preserving the diverse cultural landscape of the Western Cape.

What You’ll Do

• Attend to clients, providing a warm and welcoming environment.
• Handle telephonic and other enquiries with professionalism and efficiency.
• Receive and register hand-delivered mail and files, ensuring proper documentation.
• Sort, register, and dispatch mail to maintain effective communication.
• Distribute notices regarding registry issues accurately and promptly.
• Open and close files in accordance with the established record classification system.
• Manage filing, storage, tracing, and retrieval of documents both electronically and manually.
• Complete index cards for all files to facilitate easy access to information.
• Operate and maintain a franking machine, recording post and updating registers daily.
• Conduct spot checks on outgoing post to ensure compliance with regulations.
• Prepare files for archiving and distribution, ensuring proper organization.

What You’ll Need

• A Grade 12 (Senior Certificate) or equivalent qualification.
• Knowledge of registry duties and practices, with the ability to capture data accurately.
• Familiarity with the legislative framework governing the Public Service.
• Understanding of storage and retrieval procedures relevant to the working environment.
• Strong numeracy, literacy, and language skills.
• Excellent verbal and written communication abilities.
• Capability to work collaboratively within a team-oriented environment.

How to Apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co