About the Role
The Thabo Mofutsanyana District Office is looking for a dedicated Registry Clerk to join its dynamic team. Located in the scenic Free State province, this role plays a pivotal part in maintaining the essential administrative functions of the office. The Registry Clerk will interact with clients, field telephonic inquiries, and manage the flow of vital documents, ensuring that communication within the department runs smoothly. This position is crucial for supporting public service initiatives and ensuring that residents have access to the services they need.
As a Registry Clerk, you will contribute significantly to the community by ensuring that all mail and documents are handled with care and precision. Your efforts will help maintain the integrity and efficiency of the district office’s operations, directly impacting the quality of service provided to the public. This is an excellent opportunity for those who are passionate about public service and wish to make a difference in the lives of fellow South Africans.
About the Department
The Thabo Mofutsanyana District Office is dedicated to promoting the well-being of its community through effective administration and public service. The office is committed to transparency, accountability, and providing essential services to the residents of the district. Working here means being part of a mission that values community engagement and strives to improve the lives of citizens through efficient management of public resources.
In this supportive environment, employees are encouraged to develop their skills and contribute to the mission of enhancing public welfare. The department’s work is vital to maintaining trust in government institutions and ensuring that all citizens can access necessary services.
What You’ll Do
- Attend to clients and manage telephonic and written inquiries.
- Receive, register, and sort all incoming hand-delivered mail and files.
- Open and close files according to the established record classification system.
- Maintain accurate filing and storage systems, both electronically and manually.
- Complete index cards for all files and manage the Franking machine register.
- Conduct spot checks on post to ensure compliance with regulations.
- Lock and prepare mail for delivery to the Post Office.
- Record and manage remittances as prescribed, ensuring accurate documentation.
- Scan files electronically and prepare them for archiving and distribution.
- Compile lists of documents for archival submission.
What You’ll Need
- A Grade 12 certificate or an equivalent qualification recognized by SAQA.
- Strong computer literacy and the ability to use various software applications.
- Excellent verbal and written communication skills.
- Good interpersonal relations and teamwork abilities.
- Flexibility and adaptability in a changing environment.
- Understanding of public service regulations (PSR) is an advantage.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A grade 12 certificate or equivalent as recognised by SAQA.No experience required.
Knowledge and Skills: Computer, Planning and organising, Language, Computer literate, Good verbal and written communication skills.
Communication, Interpersonal Relations.
Flexibility, Teamwork.
Public service regulations (PSR)
Job Duties
Attend to clients.Handle telephonic and other enquiries received.
Receive and register hand delivered mail/files.
Receive all mail.
Sort, register and dispatch mail · Distribute notices on registry issues.
Opening and close files according to record classification system.
Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all files.
Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis.
Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to Post Office.
Open & maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of amount of letters franked.
Electronic scanning of files.
Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived documents
