Registry Clerk Supervisor – Pretoria – South African Police Service

About the Role

The South African Police Service (SAPS) is seeking a dedicated and detail-oriented Registry Clerk Supervisor to join their Head Office in Pretoria. This vital role plays a crucial part in maintaining the integrity of records and correspondence within the department, ensuring that the public service functions smoothly and efficiently. As a Registry Clerk Supervisor, you will oversee the management of archives and registry functions, directly impacting the effectiveness of SAPS operations in serving the community. Your leadership will not only manage files and correspondence but will also foster an environment of professionalism and accountability.

In this role, you will be at the heart of public service, coordinating key administrative functions that support police operations in Pretoria and beyond. Your contributions will ensure that the department runs efficiently, allowing officers to focus on their core responsibilities of safeguarding South African citizens. This role is perfect for someone passionate about public service and committed to maintaining high standards in record-keeping and supervision.

About the Department

The South African Police Service is committed to creating a safe and secure environment for all citizens. With a mandate to uphold the rule of law and ensure community safety, SAPS plays a pivotal role in the public service landscape. Working within this esteemed department means contributing to the safety and well-being of the country, making it a meaningful and rewarding career choice for individuals who are dedicated to public service.

SAPS is focused on providing quality service to the community while adhering to the highest standards of professionalism and integrity. The department values teamwork and the importance of supporting one another in delivering essential services to the public.

What You’ll Do

• Coordinate and manage the Archives and Registry functions effectively.
• Supervise the handling of incoming and outgoing correspondence and files.
• Oversee the registration, opening, and dispatching of files.
• Ensure the integrity of records is maintained and protect against unauthorized access.
• Plan tasks and delegate responsibilities to team members.
• Conduct weekly audits of files and manage the maintenance of physical records.
• Handle telephone and other inquiries related to files and correspondence.
• Ensure compliance with SAPS Code of Conduct and maintain a high level of discipline among staff.

What You’ll Need

• A minimum of Grade 12 / Senior Certificate / NCV Level 4 or an equivalent qualification.
• At least four years of experience relevant to the role.
• An applicable three-year Diploma / Degree (NQF level 6 or higher) is an advantage.
• Proficiency in English and at least one other official South African language.
• Strong verbal and written communication skills.
• General computer literacy, including MS Word, Excel, and Outlook.
• Valid driver’s license for a light motor vehicle is an added advantage.
• Ability to work under pressure and manage extended hours when necessary.

How to Apply

Direct your application to the following addresses: Postal Address: Private Bag X94, Pretoria, 0001 OR Physical Address: 231 Pretorius Street, Wachthuis Building, Pretoria, 0001 OR E-Mail address: [email protected]