About the Role
The Department of Basic Education is seeking a dedicated Registry Clerk Supervisor to join its team in Kimberley. This important role is vital in ensuring efficient registry services that facilitate the smooth operation of educational initiatives across the region. As a Registry Clerk Supervisor, you will play a crucial part in supporting the public service by supervising essential registry counter services and maintaining effective records management that benefits the community.
Located in the heart of Kimberley, this position allows you to contribute directly to the educational landscape of South Africa. You will lead a team responsible for managing incoming and outgoing correspondence, overseeing filing systems, and ensuring that all records are meticulously handled. Your work will have a lasting impact on the efficiency of the department, ultimately benefiting students, teachers, and educational institutions throughout the area.
About the Department
The Department of Basic Education is committed to providing quality education and improving learning outcomes for all South Africans. Its mission is to ensure that all learners have access to a high standard of education, equipping them with the skills and knowledge needed to thrive. Working here means being part of a transformative journey that shapes the future of the nation through education and development.
What You’ll Do
- Supervise and provide registry counter services to clients and stakeholders.
- Manage the handling of incoming and outgoing correspondence effectively.
- Oversee the sorting, registration, and dispatching of mail.
- Ensure efficient filing and record management in accordance with the departmental file plan.
- Open and maintain files following the record classification system.
- Conduct spot checks on postal services to ensure compliance with regulations.
- Supervise the operation of machines related to registry functions, including a franking machine.
- Support satellite offices in the application and utilization of the Departmental File Plan.
- Supervise staff, allocate tasks, assess performance, and foster personnel development.
What You’ll Need
- A Senior/Grade 12 Certificate or relevant qualification.
- A Certificate or Diploma in Records Management or Information Services is advantageous.
- A minimum of three to five years of relevant experience.
- Knowledge of registry duties and practices, along with data capturing skills.
- Familiarity with the legislative framework governing the public service and records management.
- Understanding of the National Archive and Records Services Act (Act 43 of 1996).
- Strong computer literacy and good verbal and written communication skills.
- Excellent interpersonal relations, flexibility, and teamwork abilities.
How to Apply
Submit your application via post or hand-deliver it to the specified address below.
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Requirements
A Senior/Grade12 Certificate or relevant qualification.A Certificate or Diploma in Records Management; Information Services will serve as an added advantage.
Minimum of three (3) to (5) five years relevant experience required.
Knowledge of Registry duties, practice as well as the ability to capture data and operate computer.
Working knowledge and understanding of the legislative framework governing the Public Service and Records Management.
Knowledge and understanding and application of National Archive and Records Services Act (Act 43 of 1996).
Knowledge of storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry.
Planning and organization.
Computer literacy.
Good verbal and written communication skills.
Interpersonal relations, flexibility and teamwork.
Job Duties
Supervise and provide registry counter services, Attend to clients.Supervise the handling of incoming and outgoing correspondence.
Supervise and sort, register and dispatch mail.
Supervise and render an effective filling and record management service according to the Departmental file plan.
Opening and closing of files according to record classification system.
Filing, tracing and retrieval documents and files.
Complete index cards for all files.
Supervise the operation and operate machine related to registry functions, Open and maintain franking machine register.
Frank post.
Undertake spot checks on post to ensure no private post is included.
Open and Close remittance register.
Keep daily record of number of letters franked.
Supervise the processing and process documents for archiving and disposal.
Sort and package files for archives and distribution.
Keep records for archived documents.
Support satellite office with the application and utilization of Departmental File Plan.
Supervise human resources/Staff.
Allocate and ensure quality of work, personnel development, assess staff performance and apply discipline.
