Registry Clerk – Pretoria – South African Police Service

About the Role

The South African Police Service is looking for dedicated individuals to fill the position of Registry Clerk at their Head Office in Pretoria. This role is essential in maintaining an organized and efficient filing system, ensuring that correspondence and important files are handled with care and professionalism. As a Registry Clerk, you will play a pivotal role in supporting various functions within the department, contributing to the overall effectiveness of public service in South Africa.

Working in the bustling environment of Pretoria, the Registry Clerk will be responsible for opening, dispatching, and filing correspondence according to established procedures. This role is vital to the community, as it ensures that critical information is accessible and that the integrity of records is maintained. Your contributions will directly impact the efficiency of services delivered to the citizens, making this position both rewarding and significant.

About the Department

The South African Police Service is committed to upholding the law and ensuring the safety and security of all citizens. It operates under a mandate to provide professional policing services that reflect the values of transparency, accountability, and community engagement. By working within this department, you will be part of a mission that fosters trust and cooperation between the police and the communities they serve. Your work will help strengthen public service and enhance the quality of life for all South Africans.

What You’ll Do

• Open, dispatch, and file incoming and outgoing correspondence numerically.
• Maintain and organize personal files and records to support effective archival functions.
• Receive, withdraw, and dispatch files while ensuring a high standard of service delivery.
• Handle enquiries and provide assistance to stakeholders regarding correspondence.
• Track, trace, and audit files to protect their integrity and prevent unauthorized access.
• Manage the drawing and dispatching of Brought Forwards and finalize post-filing tasks.

What You’ll Need

• A minimum of a Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification.
• Proficiency in at least English and one other official language.
• General computer literacy, including MS Word, Excel, and Outlook.
• Strong verbal and written communication skills, with the ability to engage professionally.
• Excellent planning, organizing, administrative, and problem-solving skills.
• A customer-focused attitude and the ability to work under pressure and extended hours.

How to Apply

Direct your application to the following addresses: Postal Address: Private Bag X94, Pretoria, 0001 OR Physical Address: 231 Pretorius Street, Wachthuis Building, Pretoria, 0001 OR E-Mail address: [email protected]