About the Role
The Department of Public Service and Administration is seeking a dedicated Registry Clerk to join their team in Port Elizabeth (Gqeberha). This role is vital for ensuring efficient operations within the public service, as the Registry Clerk will provide essential counter services and manage correspondence effectively. By facilitating these crucial functions, you will contribute significantly to the smooth operation of government services that directly impact the local community.
As a Registry Clerk, you will be at the heart of administrative operations, attending to clients and handling inquiries with professionalism and care. Your role will not only involve receiving and registering mail but also managing important documents and records. This position is an opportunity to make a tangible difference in public service while building a solid foundation for your career in government jobs.
About the Department
The Department of Public Service and Administration is committed to promoting a highly efficient and responsive public service. Its mission is to ensure that government services are delivered effectively and equitably to all citizens. Working in this department means becoming part of a team that values integrity, accountability, and service excellence, making a meaningful impact on the lives of South Africans.
What You’ll Do
- Provide exceptional counter services to clients, ensuring their inquiries are handled promptly and effectively.
- Manage incoming and outgoing correspondence, including sorting, registering, and dispatching mail.
- Open and maintain files according to the record classification system, ensuring proper filing and retrieval of documents.
- Operate office machinery related to registry functions, maintaining accurate records of postal services.
- Process documents for archiving and disposal, including scanning files and compiling lists for records.
- Conduct spot checks on mail and maintain compliance with postal regulations.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Knowledge of human resources functions and the ability to capture data accurately.
- Familiarity with basic financial operating systems, such as PERSAL.
- Understanding of registry duties and practices, with the ability to operate computers effectively.
- A working knowledge of the legislative framework governing the public service.
- Flexibility and understanding of registry work procedures in a professional environment.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
A Senior/Grade 12 certificate or relevant qualification.Knowledge of human resources functions, practices as well as the ability to capture data, operate computers and collate administrative statistics.
Basic knowledge and insight of Human Resources prescripts.
Knowledge of basic financial operating systems (PERSAL).
Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry.
Knowledge of working procedures in terms of the working environment flexibility.
Job Duties
Provide counter services: Attend to clients.Handle telephone and other enquiries received.
Receive and register hand delivered mail/files.
Handle incoming and outgoing correspondence: Receive all mail.
Sort, register and dispatch mail.
Distribute notices on registry issues Render an effective filling and record management service: Opening and closing files according to record classification system.
Filling/storage, tracing (electronically/ manually) and retrieval of documents and files.
Complete index cards for all files.
Operate office machines in relation to the registry function: Open and maintain Franking machine register.
Frank post, record money and update register daily.
Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to post Office.
Open & maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of number of letters franked.
Process documents for archiving and/ disposal: Electronic scanning of files.
Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived documents.
