About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Registry Clerk to join their team in Bloemfontein. This essential role involves handling various registry counter services and ensuring that the flow of correspondence and documentation is managed efficiently. As a Registry Clerk, you will play a vital part in streamlining operations which directly supports the public service sector, making a positive impact on the local community.
In this position, you will be responsible for attending to clients, managing incoming and outgoing mail, and maintaining precise records. Your contributions will help ensure that the department operates smoothly and effectively, ultimately enhancing service delivery to the citizens of Bloemfontein and beyond. This role is an excellent opportunity for individuals passionate about supporting public service through organized and efficient administrative practices.
About the Department
The Department of Public Works and Infrastructure is committed to providing quality infrastructure services and facilities to the people of South Africa. Its mission encompasses the development and upkeep of public infrastructure, which is crucial for economic growth and community development. By joining this department, you will be part of a team that strives to create a better living environment for all citizens, making your work both meaningful and impactful.
What You’ll Do
- Provide friendly and efficient registry counter services to clients.
- Attend to telephonic and other inquiries with professionalism.
- Receive, register, and sort hand-delivered mail and files.
- Manage incoming and outgoing correspondence diligently.
- Maintain an organized filing and record management system.
- Open and close files according to established record classification systems.
- Operate office equipment related to registry functions.
- Keep accurate records of daily operations, including mail and remittance registers.
- Process documents for archiving and ensure proper disposal of records.
- Compile lists of documents for archiving and submit to supervisors as required.
What You’ll Need
- A Grade 12 certificate or equivalent qualification (NQF Level 4).
- Proficiency in computer literacy for efficient document handling.
- Excellent communication skills for effective client interaction.
- Strong organizational skills to manage filing and record-keeping.
- Attention to detail to ensure accuracy in all tasks.
How to Apply
To apply visit the application instructions below.
Requirements
Grade 12 or equivalent (NQF 4) qualification.Computer Literacy.
Job Duties
Provide registry counter services.Attend to clients.
Handle telephonic and other enquiries received.
Receive and register hand delivered mail/files.
Handle incoming and out coming correspondence.
Receive all mail.
Sort, register and dispatch mail.
Distribute notices on registry issues.
Render an effective filling and record management service.
Opening and close files according to record classification system.
Filling/storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all filles.
Operate office machines in relation to the registry function.
Open and maintain franking machine register.
Frank post, record money and update register on a daily basis.
Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to Post Office.
Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of amount of letters franked.
Process documents for archiving and/ disposal Electronics scanning of files sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived document.
