Personal Assistant – Silverton, Pretoria – South African Police Service

About the Role

The South African Police Service (SAPS) is seeking a dedicated and organized Personal Assistant to join their Head Office team in Silverton, Pretoria. This vital role supports the Executive by performing essential secretarial duties and coordinating office activities. Your contributions will ensure that the department runs smoothly and efficiently, ultimately enhancing the quality of public service provided to the community. In this position, you will help facilitate important meetings, manage document flow, and maintain various records, making you an integral part of the team that serves South Africa.

Working at SAPS means being part of a larger mission to maintain safety and security across the nation. As a Personal Assistant, your efforts will directly impact the effectiveness of the police service, ensuring that vital communications and administrative operations are executed flawlessly. This is more than just a job; it’s an opportunity to serve your country and make a difference in the lives of your fellow South Africans.

About the Department

The South African Police Service is committed to upholding the law and ensuring the safety of all citizens. With a mission to provide a safe and secure environment for all, SAPS plays a crucial role in the governance and stability of South Africa. The department focuses on various aspects of law enforcement, community safety, and crime prevention, making your work as a Personal Assistant not only meaningful but also essential for the well-being of society.

What You’ll Do

• Provide professional secretarial support to the Executive.
• Plan and organize meetings, workshops, and other office activities as directed.
• Ensure documents are accurately recorded, distributed, and tracked in relevant registers and databases.
• Maintain and update the Brought Forward system and administration database.
• Verify files against applicable SAPS systems.
• Draft letters and assist in compiling presentations.
• Oversee adherence to information security standards as prescribed by relevant laws.
• Supervise and manage human, physical, and financial resources as allocated.

What You’ll Need

• A Senior Certificate (Grade 12) or National Certificate (Vocational) recorded on the National Learner Record Database at NQF Level 4.
• A minimum of four years of relevant experience in a similar role.
• Proficiency in at least two official languages, one of which must be English.
• South African citizenship with documentary proof required on the day of the interview.
• A clean criminal record with no pending cases.
• Computer literacy along with strong interpersonal communication and organizational skills.
• Relevant tertiary qualifications and developmental courses will be an advantage.

How to Apply

Application forms must be posted, hand-delivered, or emailed to the following addresses (Please utilize only one mode of delivery which is convenient to you): Head Office Level: Hand delivery: Main Security gate at 1 Cresswell Road, Promat Building, SILVERTON.