About the Role
The Department of Public Service is seeking a dedicated Personal Assistant for the Office of the Director-General, based in Pretoria. This pivotal role supports the Director-General in managing their busy schedule, prioritising meetings, and ensuring efficient communication both internally and externally. By facilitating the smooth operation of the office, you play a crucial part in enhancing the effectiveness of public service, ultimately benefiting the citizens of South Africa. Your contributions will have a meaningful impact on the community, ensuring that critical decisions are well-informed and timely.
As a Personal Assistant, you will engage in essential tasks that require a keen eye for detail and exceptional organisational skills. This position is not just about managing diaries; it is about being the backbone of the office, ensuring that everything runs smoothly and effectively. Your role will be integral in supporting the Director-General’s efforts to drive initiatives that improve public service delivery, making a difference in the lives of South Africans.
About the Department
The Department of Public Service is committed to creating a public service that is professional, accountable, and responsive to the needs of the community. It is responsible for overseeing the effective functioning of government departments and ensuring that they deliver services efficiently. Working in this department means being part of a team that strives to uphold the values of transparency and integrity within the public sector, fostering a culture of excellence in service delivery.
Joining this department offers you the opportunity to engage in meaningful work that shapes the future of public service in South Africa. The mission of the department is to create a capable and efficient workforce that can effectively respond to the challenges faced by our nation, ensuring that public services are accessible and beneficial to all.
What You’ll Do
- Manage the Director-General’s diary and prioritise meetings effectively.
- Prepare and organise meeting documents to ensure the Director-General is well-prepared.
- Schedule appointments and meetings for the Director-General, coordinating with various stakeholders.
- Handle incoming and outgoing correspondence, ensuring timely communication.
- Establish and maintain an efficient filing and document management system.
- Follow up on issues raised by the Director-General with relevant internal and external stakeholders.
- Take minutes during internal meetings to document important discussions and decisions.
- Coordinate local and international travel arrangements for the Director-General, including accommodation and S&T claims.
- Perform additional duties as requested by the Director-General.
What You’ll Need
- A Senior Certificate and a Diploma in Office Management, Office Administration, Business Administration, or equivalent qualification (NQF level 5).
- A minimum of 3 years’ experience providing support services at the executive level to senior management.
- Knowledge of Public Service Regulations.
- Proficiency in the Microsoft Office suite.
- Willingness to work extra hours as required by the demands of the role.
How to Apply
Applications quoting the reference number must be addressed to Mr. Thabang Ntsiko.
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Requirements
A Senior Certificate and a Diploma in Office Management / Office Administration / Business Administration or equivalent qualification at a minimum of NQF level 5 as recognised by SAQA.Minimum of 3 years’ experience in providing support services at executive level to senior management.
Knowledge of the Public Service Regulations.
Sound knowledge of Microsoft Office suite.
Be prepared to work extra hours.
Job Duties
Manage the Director-General’s diary and prioritise the Director-General’s meetings.Inform the Director-General ahead of commitments and prepare meeting documents.
Schedule appointments and meetings for/and with the Director-General.
Manage incoming and outgoing correspondence.
Establish and maintain a filing and document management system in the office of the Director-General.
Undertake follow-ups on issues raised by the Director- General to stakeholders (internal and external).
The incumbent would be required to take minutes at the DG’s internal meetings.
Co-ordinate local and international travel and accommodation arrangements for the Director-General and prepare S &T claims.
Perform any other duties as requested by the Director-General.
