Personal Assistant – Bhisho – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a dedicated Personal Assistant for its Corporate Services team based in Bhisho, Eastern Cape. This pivotal role serves as the first point of contact for the Chief Director, ensuring that the office operates smoothly and efficiently. As a Personal Assistant, you will play a crucial role in supporting the Chief Director with administrative tasks, diary management, and correspondence, which are essential for effective public service delivery in South Africa.

In this position, you will contribute to the community by enabling the Chief Director to focus on strategic initiatives that benefit the agricultural sector and the people it serves. Your organizational skills and attention to detail will help maintain the high standards expected within government jobs, making a real difference in the public service landscape.

About the Department

The Department of Agriculture is committed to promoting sustainable agricultural practices and ensuring food security across South Africa. With a mission to support farmers and rural communities, this department plays an integral role in enhancing the livelihood of citizens while fostering economic growth. Working here means being part of a team that is passionate about improving the agricultural sector and contributing to the well-being of communities.

What You’ll Do

• Act as the first point of contact for the Chief Director, managing inquiries and requests.
• Provide comprehensive administrative secretarial and receptionist support.
• Schedule and prioritize appointments, making travel arrangements, and preparing for meetings.
• Handle correspondence, tracking incoming and outgoing documents to ensure timely responses.
• Scrutinize routine submissions and reports, providing notes and recommendations for the Chief Director.
• Establish and maintain a document management and tracking system.
• Record minutes and decisions from meetings, communicating updates to relevant stakeholders.
• Monitor the Chief Director’s Office budget, ensuring correct allocation of expenditures and reporting discrepancies.
• Support fellow team members within the branch as needed.
• Maintain confidentiality and adhere to all policies and procedures.

What You’ll Need

• A National Senior Certificate and an appropriate National Diploma (NQF Level 6) in Public Administration, Management, or Office Management.
• A minimum of 1-2 years of relevant experience in providing administrative support to senior management.
• A valid South African driver’s license.
• Proficiency in Microsoft Office Suite and advanced computer literacy.
• Strong office management skills and a good understanding of administrative procedures.
• Excellent organizational skills and the ability to work well with people.
• High level of reliability, tact, and discretion in handling sensitive information.
• Strong verbal and written communication skills, along with interpersonal and conflict resolution abilities.

How to Apply

Please submit your application before the closing date as late applications will not be considered.