Office Manager – Mmabatho – Office Of The Deputy Director General

About the Role

The Office of the Deputy Director General in Mmabatho is seeking a dedicated Office Manager to provide essential administrative support. This role is crucial in ensuring that the Deputy Director General can carry out their responsibilities effectively. As an integral part of the public service, the Office Manager will play a vital role in fostering communication and collaboration within the department, serving both colleagues and external stakeholders in a professional manner.

In this position, you will be responsible for managing the Deputy Director General’s schedule, coordinating meetings, and ensuring that all administrative tasks are executed with precision. Your efforts will contribute directly to enhancing the efficiency and effectiveness of the office, ultimately benefiting the community and ensuring that vital services are delivered seamlessly. This is not just a job; it’s an opportunity to make a meaningful impact in South Africa’s public service landscape.

About the Department

The Office of the Deputy Director General is part of a larger framework that aims to improve service delivery across various sectors. With a commitment to the principles of Batho Pele, which emphasize putting citizens first, this department operates with the mission to enhance public service efficiency and transparency. Working here means being part of a team that values integrity, service excellence, and community engagement.

The department continuously strives to implement policies and initiatives that benefit the community and enhance the quality of life for all South Africans. By joining this team, you will contribute to a meaningful mission that prioritizes the needs of the public while upholding the highest standards of governance.

What You’ll Do

• Provide comprehensive administrative support to the Deputy Director General.
• Manage the Deputy Director General’s schedule and coordinate meetings effectively.
• Offer secretarial services during meetings, ensuring all documentation is accurate and accessible.
• Liaise professionally with internal branches, client departments, and stakeholders to facilitate smooth operations.
• Execute ad hoc services as required by the office to support the Deputy Director General’s functions.

What You’ll Need

• A three-year tertiary qualification in office administration or secretarial studies at NQF level 6, or an equivalent qualification recognized by SAQA.
• A minimum of three years’ experience as a secretary or administration officer.
• Familiarity with Batho Pele Principles, Public Finance Management Act, and Public Service Policies and Procedures.
• Strong verbal and written communication skills, coupled with good telephone etiquette.
• Problem-solving abilities, report writing skills, and a customer care orientation.
• Proficiency in computer applications and basic financial administration.
• Excellent organizational and managerial skills, with the ability to act with tact and discretion.
• Willingness to work extended hours as needed.

How to Apply

Please refer to the application instructions below to submit your application.