About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Library Assistant for its Pietermaritzburg office. This vital role involves providing administrative support services that ensure the smooth operation of library functions, which serve as essential resources for the local community. By preparing library materials for exhibitions, processing returns, and managing the procurement of new items, you will play a crucial part in promoting literacy, education, and access to information within the city of Pietermaritzburg.
As a Library Assistant, you will be at the heart of public service, contributing to the development and organization of library collections that benefit residents and enhance their learning opportunities. Your efforts will help cultivate a space for knowledge and community engagement, making a real difference in people’s lives.
About the Department
The Department of Public Works and Infrastructure is committed to building a better South Africa through effective infrastructure development and management. With a mission to create sustainable facilities and services, the department supports various public service initiatives that enhance the quality of life for all citizens. Working here means being part of a team that is dedicated to fostering community well-being and development through accessible information and educational resources.
What You’ll Do
- Provide administrative support to library operations and services
- Prepare library materials for exhibitions and manage returns
- Order, procure, and process library materials according to supply chain management protocols
- Select and prepare items for processing and cataloguing
- Verify and label items accurately against bibliographic records
- Assist with stock management and inventory processes
- Render collection development services and assist in sorting items for cataloguing
- Maintain SLIMS records regarding asset allocation and circulation of special collections
What You’ll Need
- A minimum of Grade 12 or an equivalent qualification
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational and planning skills
- Ability to work independently and under pressure
- High level of integrity, reliability, and professionalism
- Familiarity with bibliographic information and library services policies
- Excellent administration skills and attention to detail
How to Apply
Please follow the application instructions below.
Requirements
Grade 12 or equivalent qualification.Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
Must be computer literate in programs Ms Word, Excel, PowerPoint and Outlook.
Excellent organizing and planning skills.
Ability to work independently and under pressure.
Integrity, reliability, tolerance and determined.
Able to act independently and work extended hours.
Excellent administration skills.
Knowledge of bibliographic information criteria on published works, library services polices and procedure, SCM Procedure, departmental policies and procedures.
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Job Duties
Provide administrative support services.Prepare Library material received from suppliers for exhibitions and process the return of unselected materials.
Order, procure and process library materials with the ambit of supply Chain Management and assets management functions.
Select and prepare library materials for processing purposes.
Receive processed item and link catalogue record on the system.
Verify correct labelling against bibliographic information.
File returned library material.
Provide support with setting up stock and stock taking.
Render collection development services.
Search for items on cataloguing on bibliographic database.
Sort and prioritise items for cataloguing.
Sort returned Library material by identification for filling, discard, repair, binding, requirements.
Prepare list and dispatch new items for collection.
Update correct SLIMS records regarding assets allocation information.
Circulate special collections and audio-visual material on short loan.
