About the Role
The Department of Education is seeking a dedicated Human Resource Clerk Production (HRD) to join its dynamic team in Kimberley. This position plays a vital role in supporting the effective implementation of training programs, skills development, and employee development initiatives within the department. By ensuring that training processes run smoothly, the HRD Clerk contributes significantly to enhancing the skills and capabilities of the workforce, which ultimately benefits the entire community.
In this role, you will be responsible for a range of administrative and clerical tasks that are essential to the success of training and development programs. You will assist with organizing training sessions, maintaining accurate training records, and processing bursary applications, all of which contribute to a more skilled and competent public service. Your efforts will not only support the personal growth of individuals but will also elevate the overall performance of the department, making a meaningful impact on education in South Africa.
About the Department
The Department of Education is committed to ensuring quality education for all South Africans. Its mission involves the development and implementation of educational policies, programs, and services that promote learning and teaching excellence. Working in this department means being part of a larger mission to uplift communities through education, making every role significant in shaping the future of the nation.
As a vital component of the public service, the Department of Education strives to foster an inclusive and empowering environment for both employees and learners. Your contributions will help facilitate a culture of continuous development and lifelong learning, which is essential for driving positive change in society.
What You’ll Do
- Provide administrative support for training and skills development programs
- Assist with the coordination and administration of employee development initiatives
- Capture and maintain training records and databases
- Process training nominations and registration forms
- Compile training reports and assist in creating the Workplace Skills Plan (WSP)
- Collect and analyze training needs information from managers and employees
- Maintain compliance with Skills Development legislation and departmental policies
- Administer bursary and study assistance applications, ensuring records are accurate
- Coordinate induction and orientation programs for interns and learners
- Manage and safeguard confidential employee information and HRD files
- Administer the Performance Management Development System (PMDS) for applicable employees
- Maintain PMDS records and ensure timely submission of performance documents
What You’ll Need
- A Senior/Grade 12 certificate or equivalent
- Knowledge of HRD and PMDS policies and procedures
- Familiarity with the Skills Development Act and related prescripts
- Understanding of Public Service Regulations and HR prescripts
- Proficient in record management and administrative skills
- Computer literacy, including MS Word, Excel, and Outlook
- Basic knowledge of the PERSAL system and registry duties
- Strong organizational and planning skills
- Ability to communicate effectively, both verbally and in writing
- An ethical approach to accountability and teamwork
- Flexibility and basic problem-solving skills
How to Apply
Submit your application via post or hand-deliver it to the specified address in the instructions below.
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Requirements
A Senior/Grade 12 certificate or equivalent.Knowledge of HRD and Performance Management Development System (PMDS) policies and procedures.
Knowledge of the Skills Development Act and related prescripts.
Knowledge of Public Service Regulations and relevant HR prescripts.
Knowledge of Record management and administrative skills.
Computer literacy (MS Word, Excel, Outlook).
Knowledge of PERSAL system.
Knowledge of registry duties and practices.
Planning and organising skills.
People and Diversity Management skills.
Be client oriented and customer focused.
Good verbal and written communication skills.
Accountability and Ethical Conduct.
Flexibility and teamwork.
Basic knowledge of problem solving and analysis.
Job Duties
Training: Provides administrative and clerical support to ensure the effective implementation of training, skills development, bursaries, internships, and employee development programmes within the department.Assist with the coordination and administration of training and development programmes.
Capture and maintain employee training records and databases.
Process training nominations and registration forms.
Compile training reports.
Assist in the compilation and implementation of the Workplace Skills Plan (WSP) and Annual Training Report (ATR).
Collect training needs analysis information from managers and employees.
Maintain records of skills development 137 interventions and outcomes.
Support compliance with Skills Development legislation and departmental policies.
Administer bursary and study assistance applications.
Maintain records of approved bursaries and other training interventions.
Follow up on academic results and contractual obligations of bursary recipients.
Assist with the administration of internship, learnership and graduate placement programmes.
Coordinate induction and orientation programmes for interns and learners.
Maintain accurate HRD files and employee development records.
Ensure safekeeping of confidential employee information.
File correspondence, training certificates and related documentation.
Retrieve records and information when required for audits and reporting purposes.
PMDS Administration: Administer the PMDS process for all applicable employees.
Distribute PMDS templates, guidelines, and relevant circulars to employees.
Receive, register, and verify performance agreements and performance assessments.
Follow up on outstanding PMDS documents with supervisors and employees, inclusive of correct completion of the PMDS documents within the prescribed timeframes.
Maintain and update PMDS records and databases.
Establish and maintain individual PMDS files for employees.
Retrieve files and documentation when required for verification, auditing, or reporting purposes.
Capture Performance Agreements, Mid-Terms and Annual Assessments on the PERSAL System.
