About the Role
The Department of Higher Education and Training is seeking dedicated individuals for the role of General Administration Clerk based in Pretoria. This position plays a crucial part in ensuring the smooth operation of examination processes across various colleges in South Africa. By managing the logistics of examination stationery deliveries and maintaining accurate records, you will contribute significantly to the integrity and efficiency of the examination system, directly impacting students’ educational journeys and future opportunities.
In this role, you will engage with multiple stakeholders, providing vital administrative support regarding examination concessions and monitoring processes. Your efforts will ensure that all examination centers are well-prepared and that any irregularities are promptly addressed. This is an opportunity to work within public service, where your contributions will be felt by the community and help foster a culture of excellence in education.
About the Department
The Department of Higher Education and Training is committed to providing accessible, high-quality education and training for all South Africans. Its mandate includes overseeing colleges and the examination systems that underpin them, ensuring that qualifications are recognized and valued both locally and internationally. Working here means being part of a mission that strives to enhance education’s role in personal and national development, making a lasting impact on society.
What You’ll Do
- Receive and pack examination stationery deliveries for distribution.
- Dispatch examination materials to registered examination centers nationwide.
- Process examination concessions for colleges across different provinces.
- Monitor the conduct of examinations in colleges to ensure adherence to standards.
- Compile data to support the National report and statistics on conducted examinations.
- Provide administrative assistance to colleges regarding examination-related queries.
- Register and address any irregularities during the examination cycle.
- Prepare files and documentation for NEAIC meetings.
What You’ll Need
- A Senior Certificate or Grade 12 qualification.
- 1-2 years of experience in general administration, particularly in examination administration is an advantage.
- Strong interpersonal and communication skills for effective liaison with college officials.
- Proficiency in MS Word and Excel to manage data effectively.
- Excellent record-keeping skills for both electronic and manual filing systems.
- Ability to multitask and solve problems in a fast-paced environment.
- Willingness to work independently and as part of a team, including occasional overtime.
How to Apply
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Looking for more South African government jobs? Browse the latest vacancies on JobsSouthAfrica.co.za. If you are applying for the first time, read our Complete Guide to Applying for Government Jobs in South Africa, covering the Z83 form, certified copies, CV format, interview tips and more.
Requirements
The applicants must have a Senior Certificate or Grade 12 qualification, with experience in general Administration.One (1) to two (2) experience in examinations administration will be an added advantage.
The applicants must also have the following skills: Good interpersonal and communication skills – liaising with college officials, General correspondence – extracting, compiling, recording data and responding to queries.
Computer literacy, especially the use of MS Word and Excel Excellent record keeping, electronic and manual filing skills, multi-tasking and problem-solving skills, General Public service procurement frameworks and policies will be required.
Must be able to work independently as well as in a team; as well as being willing to work overtime.
Job Duties
Receive and pack examination stationery deliveries, Dispatch examination stationery to all registered examination centres.Processing of examination concessions for colleges in provinces, Registration of examination centres, monitoring of the conduct of examinations in colleges, Extract shortcomings from the tools for compilation of the National report and statistics on the examinations conducted.
Provide administrative support to colleges regarding examination concession, registration and monitoring of examinations.
Registration of all irregularities received for current examination cycle.
Preparing of files for the NEAIC meeting.
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All shortlisted candidates will be required to complete a relevant competency exercise.
