About the Role
The Facilities Officer role at the Department of Higher Education and Training is a vital position based at the Head Office in Pretoria. This role is essential for maintaining the college’s physical resources, which directly impacts the quality of education and facilities available to students. As a Facilities Officer, you will be at the forefront of ensuring that the college’s infrastructure meets the needs of its community, creating an environment that fosters learning and growth.
In this position, you will coordinate maintenance projects, keep an inventory of buildings and equipment, and monitor the utilization of facilities, including the rental of college properties. Your contributions will not only ensure that all physical resources are well-maintained but also enhance the overall safety and security of the college, making a significant difference in the daily lives of students and staff alike.
About the Department
The Department of Higher Education and Training is dedicated to improving the quality and accessibility of education across South Africa. With a mission to develop a skilled and educated workforce, this department plays a crucial role in shaping the future of the nation. Working here means being part of a team that is committed to creating opportunities for all South Africans and ensuring that higher education institutions thrive in a supportive and well-maintained environment.
What You’ll Do
- Assist in compiling maintenance plans for all college physical resources.
- Coordinate maintenance projects undertaken by internal staff and contractors.
- Monitor the optimal utilization of facilities, including rental agreements.
- Conduct regular building inspections and provide advice on maintenance issues.
- Develop and implement policies for residence management and security.
- Maintain an inventory of all buildings, tools, and equipment.
- Ensure compliance with health and safety standards.
- Support the management of human, physical, and financial resources.
What You’ll Need
- Matric or equivalent and a recognized National Diploma in Facilities Management or a related engineering qualification (NQF6).
- Valid driver’s license.
- 2-5 years of experience in physical facilities management and security management.
- Knowledge of property evaluation methodology, building maintenance, and project management.
- Strong communication skills, both verbal and written.
- Good organizational skills and proficiency in computer literacy.
How to Apply
Please refer to the application instructions below.
Requirements
Matric or equivalent plus a recognized National Diploma in Facilities Management / related engineering qualification (NQF6).Valid driver’s license.
OHS certificate and Project management will be an added advantage.
2-5 years’ experience in physical facilities management and security management environment or related field.
A valid Driver’s License.
Competencies: Knowledge of property evaluation methodology.
Knowledge of lease agreement negotiations and BBBE procedure.
Knowledge of OHSAS 18001 and of project Management.
Knowledge of Treasury and PFMA Regulations.
Knowledge of vehicle maintenance and services procedures.
Knowledge of building maintenance.
Knowledge and understating of legislative framework governing the Public Services.
Monitoring and evaluation.
Knowledge of 103 Department of Higher Education mandate.
Knowledge of OHSA and fire codes Skills: Planning and organizing; Communication (Good verbal and written); Computer Literacy; Conflict management skills; Customer care services; Report writing; Strong pro-active management skills; Budgeting skills.
Job Duties
Assist in compilation of maintenance plan for all college physical resources.Coordinate maintenance projects undertaken by internal employees as well as contractors.
Keep the inventory of all buildings and equipment.
Monitor the optimal utilization of facilities, including the rental of College buildings and facilities.
Assist in Identifying the need for new buildings and facilities.
Assist in performing regular schedule building inspection.
Provide advice and guidance to the campus manager building maintenance.
Draft code of conduct for residence occupants.
Develop and implement policy regarding effective residence management of the college.
Assist in the Implementation of policy regarding security, health and safety matters.
Provision of advice and guidance on the appointment of security contractors.
Provision of administrative services on the appointment of security contractors.
Provide advice and guidance to campus manager regarding security and safety matters.
Assist with the compliance of health and safety standards Render effective support on the development and implementation of policy regarding the management of residences of the college.
Render support on the development and a residence management system.
Develop a code of conduct residence occupants.
Provide advice and guidance to staff at residences.
Assist in discipline compliance of all residence students and residence staff.
Assist in the Compilation of maintenance plan regarding machinery, tools and equipment.
Assist in ensuring the implementation of the maintenance plan in line with college policy guidelines.
Monitor and maintain the machinery, tools and equipment of the college.
Make recommendations regarding the purchase of new machinery, tools and equipment.
Compile maintenance plan regarding building and terrain.
Keep inventory of all buildings and equipment.
Control maintenance projects undertaken by own staff as well as by contracts.
Management of human, physical and financial resources: Render staff Management.
