About the Role
The Office of the Registrar of Deeds is seeking a dedicated professional for the position of Assistant Registrar of Deeds: Deeds Training Development in the vibrant city of Cape Town, located in the Western Cape. This role is crucial in ensuring that the standards of deeds training are upheld, ultimately enhancing the quality of public service provided to the community. As an integral part of this team, you will contribute to the development of training programs that equip officials and stakeholders with the necessary skills and knowledge related to deeds registration, thereby fostering transparency and efficiency within the government’s operations.
In this role, you will be responsible for identifying training needs and developing curriculum tailored to meet those needs. You will play a significant role in facilitating training sessions and managing the administrative aspects of the training programs. Your efforts will not only impact the immediate team but will resonate throughout the community, ensuring that the registration of deeds is conducted effectively and in accordance with existing legislation. This position presents a unique opportunity to make a tangible difference in the public service sector while growing your professional expertise.
About the Department
The Office of the Registrar of Deeds operates under the mandate of the Department of Transport and Public Works in the Western Cape. This department is dedicated to ensuring smooth operations regarding the registration of property ownership and related legal matters. By safeguarding the integrity and accessibility of deeds registration, the department plays a vital role in promoting public confidence in land ownership, which is essential for economic development and social stability. Working here means being part of a team that values professionalism, integrity, and community service.
What You’ll Do
- Assess and determine the training needs for deeds registration within the organization.
- Analyze current training programs and align them with performance development plans.
- Compile and submit annual training programs for approval.
- Develop and facilitate curriculum for training stakeholders.
- Coordinate and present deeds training sessions to officials and stakeholders.
- Manage all administrative tasks related to training programs, including quality assurance reports.
- Assist in updating training manuals and relevant legislation documents.
- Supervise library services, including the procurement of materials and managing access.
- Maintain accurate records of training statistics and library materials.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or equivalent qualifications.
- At least 4 years of experience at a junior management level within the deeds registration environment.
- Strong knowledge and understanding of relevant legislation such as the Deeds Registries Act and other related laws.
- Excellent presentation and communication skills, both verbal and written.
- Proficiency in computer literacy and research skills.
- Strong organizational and problem-solving abilities.
- Experience in report writing and time management.
How to Apply
Applications can be submitted by hand delivery during office hours to the Office of the Registrar of Deeds, Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualifications.4 years’ experience at junior management level in Deeds environment.
Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
Ability to address a professional audience comfortably.
Presentation, Time management skills, Computer literacy, Research, Improvisation Skills, Organizing and problem solving, Verbal and written communication skills.
Report writing skills.
Job Duties
Determine training needs for deeds.Analyse current and future deeds training from performance development plan.
Compile annual training programme and submit for approval.
Develop curriculum for stakeholders training and submit for approval.
Facilitate quality assurance reports and provide report.
Facilitate and coordinate deeds training.
Present deeds course/ training to officials and stakeholders.
Manage training administration.
Submit inputs and items for deeds training Advisory Committee meetings.
Verify deeds training statistics.
Co-ordinate or provide inputs on training manuals, Quality Management 126 System etc.
Provide inputs on the updating of acts, procedure manuals and circulars.
Manage library services.
Identify books, publication, training aids that must be procured for library.
Manage audit updates of library materials and examiner’s acts.
Oversee update of accession register (database).
Manage access to library and loan register.
Manage stocktaking.
