Executive Personal Assistant – Pretoria – Office Of The Ddg

About the Role

The Office of the Deputy Director-General (DDG) is searching for a dedicated Executive Personal Assistant based in Pretoria. This vital position plays a crucial role in ensuring the smooth operation of the DDG’s office, which serves the community by overseeing essential public service initiatives. The Executive Personal Assistant will be responsible for a variety of administrative tasks that aid in the effective management of the office, directly impacting the quality of services delivered to the public.

Working within this dynamic environment, the Executive Personal Assistant will contribute to enhancing the accountability and transparency of government operations. By managing schedules, facilitating meetings, and maintaining communication, this role supports the DDG in making informed decisions that benefit South African citizens. The opportunity to work closely with senior officials and stakeholders makes this position both engaging and significant in the realm of public service.

About the Department

The Office of the Deputy Director-General (DDG) operates within a broader framework designed to enhance governance and service delivery in South Africa. This department is committed to advancing public interests by ensuring effective administration and management of resources. Employees in this department find meaning in their work, as they contribute to the development and implementation of policies that have a direct impact on the lives of citizens.

Joining this department means becoming part of a dedicated team focused on fostering innovation, collaboration, and excellence in public service. The environment is built on mutual respect and shared goals, making it a fulfilling place to work for anyone passionate about making a difference.

What You’ll Do

• Provide comprehensive administrative support to the DDG, ensuring optimal workflow.
• Manage and screen calls, emails, and correspondence to maintain efficient communication.
• Assist in planning, scheduling, and coordinating internal and external meetings.
• Draft and maintain the meeting calendar for the DDG, including booking necessary venues.
• Compile quarterly Demand Management Plans and monitor budget expenditures.
• Offer secretariat support for meetings, ensuring that resolutions and action items are followed up on.
• Organize and maintain the filing system and confidential records in the office.
• Provide logistical support, including travel and accommodation arrangements.
• Prepare and submit itineraries, subsistence, and travel claims for the DDG.
• Ensure the DDG is well-prepared for meetings with relevant documents and information.
• Maintain the DDG’s personal file with essential work-related documents.
• Facilitate effective communication with various business units and stakeholders.
• Welcome clients and stakeholders visiting the DDG and manage the waiting area effectively.

What You’ll Need

• An undergraduate qualification (NQF Level 6) in Public Administration or a related field.
• A minimum of two years of experience in an administrative, secretarial, or personal assistant role.
• Strong knowledge of information management and office administration.
• Familiarity with Supply Chain Management Procedures and public service legislation.
• Proficiency in virtual meeting platforms and scheduling tools.
• Excellent computer literacy and communication skills, both verbal and written.
• Ability to write reports and manage projects effectively.
• Strong planning, organizing, and analytical skills, with the capacity to interact with various units.

How to Apply

Please refer to the application instructions below.