About the Role
The Central Johannesburg TVET College is seeking dedicated Examination Officers to support the vital processes of student assessments. Located in the heart of Central Johannesburg, this role is pivotal in ensuring that examinations are conducted smoothly and efficiently, making a significant impact on the educational outcomes of learners across the region. As an Examination Officer, you will be at the forefront of managing examination logistics, from capturing marks to coordinating with national examination bodies, thereby contributing directly to the integrity and success of the educational system.
In this role, you will engage with various stakeholders, including students and educational committees, to uphold the standards of the National Certificate Vocational (NCV) and Report 191 (NATED) examinations. Your efforts will help facilitate a conducive examination environment, ensuring that learners have the best opportunity to succeed. This position not only offers you the chance to be part of a dynamic team but also allows you to play a crucial role in shaping the future of education in South Africa.
About the Department
Central Johannesburg TVET College is committed to providing quality vocational education and training that meets the needs of students and the economy. The college operates under the Department of Higher Education and Training, which aims to enhance the skills and knowledge of South Africans. Working within this department means you will be part of a mission dedicated to fostering a skilled workforce, contributing to economic growth and social development in the community.
The college emphasizes innovative teaching and learning approaches while ensuring compliance with national policies regarding technical and vocational education. As an employee, you’ll be part of a broader initiative to uplift communities through education, thereby making a meaningful difference in the lives of many.
What You’ll Do
- Update and verify final examination marks in the ITS System.
- Capture examination enrollments and issue term mark sheets.
- Prepare examination venues and ensure they are conducive for testing.
- Compile daily examination reports and submit them to the Curriculum Implementation team.
- Liaise with the Department of Higher Education and Training on all examination-related matters.
- Manage the distribution of examination scripts to marking centres.
- Oversee the implementation of examination policies and procedures.
- Assist in verifying students qualifying for graduation and issuing relevant certificates.
- Facilitate invigilation training and pre-examination meetings for staff and students.
- Ensure proper administration and record management for each examination cycle.
What You’ll Need
- A Grade 12/Matric certificate or NC (V) Level 4 qualification.
- A three-year National Diploma/Degree in Management Assistant, Office Administration or equivalent qualification.
- At least 1-2 years’ experience in a TVET College or educational institution.
- Knowledge of the White Paper on Post-School Education and Training (PSET) and related policies.
- Proficiency in TVETMIS and ITS systems, as well as Microsoft Office packages.
- Strong leadership, report writing, and problem-solving skills.
- Ability to work independently and under pressure while managing multiple tasks.
- A valid driver’s license is required.
How to Apply
The Central Johannesburg TVET College invites applicants to apply online on the New Z83 form by clicking on this link below.
Looking for more South African government jobs? Browse the latest vacancies on JobsSouthAfrica.co.za. If you are applying for the first time, read our Complete Guide to Applying for Government Jobs in South Africa, covering the Z83 form, certified copies, CV format, interview tips and more.
Requirements
Grade 12/ Matric certificate or NC (V) Level 4 certificate.A three (3) year National Diploma / Degree in Management Assistant / Office Administration or equivalent qualification.
At least 1 - 2 years’ experience at a TVET College or in an educational institution.
Knowledge of White Paper on PSET.
Knowledge of Public TVET sector and its regulatory and legislative framework.
Knowledge and understanding of TVETMIS, and ITS, TVET National Examination Policies, Government Gazette: Conduct of Examination, DHET Punctuality Policy, Examination requirements for Exam Centres.
Sound knowledge of legislation regulating examinations and assessments, Excellent computer skills/knowledge of Microsoft Office packages.
Good leadership skills.
Ability to write reports.
Must be able to work under pressure, in a team, independently and for longer hours.
Use problem-solving techniques to tactfully address queries / concerns.
Ability to perform routine tasks and meet deadlines.
Effective organisational, administration, time management, communication (verbal and written) and planning skills.
Computer literate in MS Office (Word, Excel, Outlook and internet).
A valid driver's license.
Job Duties
Updating and verification of final examination marks on the ITS System; verification of captured final examination marks.Capture examination enrolments on ITS System.
Issuing of term mark sheets for completion and returning.
Issuing of exam permits and preparing exam venues to be conducive enough to run exams.
Compile the daily examination reports and submit to the Curriculum Implementation.
Submit examination irregularities to the DHET National and Examination irregularity committee.
Ensure that there is a smooth receiving, collating and dispatching of both full-time and part-time scripts to the National Examination marking centres.
Be a Distribution Point manager during the examination period.
Oversee the implementation of DHET/College Management plans regarding examinations.
Be the liaising person between the college and DHET on all the examination related matters.
Implement the College examination related policies.
Verify and declare students qualifying for graduation to the graduation committee.
Issuing of statement of results, examination permits, certificates and diploma applications.
Timeous completion of preliminary schedule to make amendments and send to the department for corrections.
Assist with the submission of outstanding 55 ICASS/POE’s and keep electronic records.
Execution of examination duties according to the national Examination Policy for National Certificate Vocational (NCV) and Report 191 (NATED).
Application for examination concessions to the DHET.
Ensure the provision of examination services; facilitate the process of invigilation training, pre-examination meeting for students, markers and data Capturers; Establish the function of Irregularity Committee; Ensure proper administration of the examination unit; Manage all human, financial and other resources in the unit.
Ensure record management and reporting every examination cycle.
Execution of any other duties assigned.
