About the Role
The Department of Finance is seeking a dedicated Deputy Director: IFMS Operations to join their team in Pretoria. This pivotal role focuses on budget management, financial administration, and asset management for the department. As a Deputy Director, you will play a crucial part in ensuring the department operates efficiently and meets its financial goals, directly impacting the quality of public service provided to South Africans. Your expertise will not only support the internal workings of the department but also strengthen the accountability and transparency of government operations, which is vital for community trust and engagement.
In the heart of Pretoria, this role is positioned within a dynamic environment where collaboration and leadership are key. The Deputy Director will work closely with various stakeholders, including service providers and other government departments, to ensure that financial operations run smoothly and effectively. This role is essential in fostering a culture of financial integrity and operational excellence within the public sector, making it a meaningful opportunity for anyone passionate about contributing to South Africa’s public service.
About the Department
The Department of Finance is responsible for managing South Africa’s financial resources, supporting sound fiscal policies, and ensuring the effective allocation of government funds. Its mandate includes overseeing budgetary processes, financial reporting, and compliance with financial regulations. Working in this department means being part of a team that strives to enhance the financial health of the nation and improve service delivery to all citizens. Employees are driven by a commitment to transparency, accountability, and effective governance, making it a rewarding place to build a career in public service.
What You’ll Do
- Develop and monitor operational and capital budgets in collaboration with management.
- Compile and support the management of original and adjustment budgets.
- Coordinate financial reporting and ensure alignment between operational plans and available funds.
- Manage expenditure control and maintain detailed financial records.
- Oversee the asset management register and ensure compliance with relevant regulations.
- Provide financial advice and support to internal stakeholders and managers.
- Lead general office administration and manage performance management for subordinates.
What You’ll Need
- A Grade 12 certificate and a National Diploma (NQF level 6) in Accounting or Financial Management.
- A Bachelor’s degree (NQF level 7) in a related field is advantageous.
- At least 4 years of experience, with 2 years at an Assistant Director level or equivalent.
- Strong knowledge of transversal financial systems (e.g., BAS, LOGIS, PERSAL).
- Excellent analytical skills and leadership capabilities.
- Familiarity with the Public sector MTEF process and budgeting preparation.
- Proficiency in Microsoft Office, particularly Excel.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) in Accounting or Financial Management.A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is an added advantage.
A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent obtained financial systems.
Strong knowledge of transversal financial systems (such as BAS, LOGIS or PERSAL), analytical skills, and leadership capabilities.
Knowledge of Public sector MTEF Process.
Knowledge of Budgeting preparation and analysis.
Knowledge of Microsoft Office especially for Excel.
Job Duties
Policy Development: Budget Management, Monitoring and Control: Prepare and monitor operational and capital budgets, with chief directorate management.Compile, coordinate and support the management of the original and adjustment budgets, and provide MTEF input and consolidate inputs for compilation of Estimates of National Expenditure (ENE).
Assist in maintaining projected estimates, schedules, and baselines.
Liaise with service providers, internal stakeholders and relevant government departments on budget, financial administration and related operational matters.
Review monthly reports and investigate fluctuations.
Coordinate and consolidate inputs for monthly, quarterly and annual budget performance reports.
Provide budget advisory support to management and ensure alignment between operational plans, procurement plans and available funds.
Expenditure Control and Payments: Manage expenditure control, maintain financial records and supporting schedules, and prepare monthly cash flow and reconciliation reports.
Review, verify, amend and consolidate expenditure-related payment submissions, including consultant rate cards, service provider invoices, software license fees, other payment requests and supporting documents.
Manage cash flow and provide early warning reports on variances from planned expenditure.
Maintain expenditure schedules and payment tracking records.
Monitor cash flow and spending against approved allocations.
Prepare monthly reconciliation, cash flow and expenditure reports.
Process journals and address expenditure variances.
Ensure compliance with financial prescripts and procedures.
Provide advice and guidance on expenditure control and payment procedures.
Asset Management and Administration: Quarterly updating of Asset Management Register of the Unit and recommend goods for disposal.
Ensure compliance to the PFMA and Treasury Regulations.
Reconcile asset register with Finance and/or National Treasury assets department.
Coordinate the verification, movement and safeguarding of assets assigned to the unit.
Monitor asset losses, transfers and disposals and ensure supporting documentation is complete and submitted timeously.
Financial Management and Reporting: Manage and coordinate financial administration activities in support of the Chief Directorate’s operational and strategic priorities.
Analyse expenditure, commitments and available funds to support accurate financial planning and decision-making.
Coordinate the preparation and submission of monthly, quarterly and annual financial reports for management consideration.
Review reconciliations, supporting schedules and financial records to ensure completeness, accuracy and audit readiness.
Monitor compliance with the PFMA, Treasury Regulations, departmental policies and applicable financial prescripts.
Identify financial risks, control weaknesses and reporting discrepancies and recommend corrective measures.
Provide financial advice, guidance and support to managers, internal stakeholders and relevant governance structures.
Resource Administration and Facility Management: General office administration 88 management which includes fleet management, messenger services, office assistance, refreshments co-ordination, stationery requests and other procurement requests (VAS 2’s).
Management of performance and development.
Undertake general people management of subordinates which includes management of performance agreements, reviews, evaluations and other administrative functions of the sub-directorate.
Establish, implement and maintain efficient and effective communication arrangements.
Compile and submit all required administrative reports.
Quality control of work delivered by employees.
Plan and allocate work, manage leave and attendance, and ensure effective utilisation of human, financial and physical resources.
