About the Role
The Department of Basic Education is seeking a dedicated Deputy Director: Governance Structures and Committees to join their team in Pretoria. This pivotal role is essential for ensuring the effective coordination of parliamentary services and governance matters within the department. By managing relationships with parliamentary committees and stakeholders, the Deputy Director will play a significant role in enhancing the quality and efficiency of public service delivery. The impact of this position resonates throughout the community, as it directly influences educational policies and frameworks that benefit all South Africans.
In this role, the successful candidate will be responsible for developing and implementing systems to facilitate communication and collaboration between the Department and Parliament. The Deputy Director will oversee the preparation of parliamentary documents and ensure that the department meets compliance with parliamentary procedures. This position is fundamental to maintaining a transparent and accountable governance structure, which ultimately serves to enhance the educational landscape in South Africa.
About the Department
The Department of Basic Education is committed to providing quality education for all South Africans, ensuring equitable access and a conducive learning environment. With a mission to improve the standards of education, the department plays a crucial role in shaping educational policies, managing public education systems, and driving initiatives that foster academic excellence. Working within this department offers a unique opportunity to contribute to the development of future generations and to be part of a team dedicated to making a difference in the lives of learners across the nation.
What You’ll Do
- Manage the coordination of parliamentary services and governance matters
- Develop and implement systems and processes for effective governance
- Facilitate interactions between the Department and Parliament, including managing relationships with Members of Parliament and support staff
- Prepare and ensure quality assurance for parliamentary documents, including questions, replies, and presentations
- Coordinate departmental representation at parliamentary events and engagements
- Monitor compliance with parliamentary procedures and reporting requirements
- Provide advice on governance matters and legislative processes
- Develop governance frameworks, policies, and standard operating procedures
- Coordinate administrative support for departmental governance committees
- Establish and maintain relationships with stakeholders and provide governance advice
What You’ll Need
- Senior Certificate/Matric Certificate or equivalent qualification
- Minimum three-year National Diploma or Degree in relevant fields (e.g., Political Science, Public Administration)
- 3-5 years of relevant experience, with at least 3 years at an Assistant Director level
- Knowledge of parliamentary procedures and public sector governance frameworks
- Strong report writing and presentation skills
- Excellent problem-solving and decision-making abilities
- Proficient in project management and planning
- Good communication and interpersonal skills
- Ability to work under pressure and maintain confidentiality
How to Apply
Please refer to the application instructions below.
Requirements
Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification; Minimum three-year National Diploma (NQF level 6) / Degree (NQF level 7) as recognised by SAQA in Political Science/ Public Administration/ Government Studies/ Public Policy/ Public Management/ Office Management or any related administration qualification; 3-5 years relevant experience, at least 3 years at an Assistant Director level in parliamentary support services, coordination of government structures, committee administration or any relevant governance administration environment; Knowledge of Parliamentary procedures and processes; Knowledge of public sector governance frameworks, policy and procedures; Knowledge and understanding of Constitution of the Republic of South Africa; Understanding of government and legislative systems; Policy analysis and legislative monitoring; Report writing and presentation skills; Problem-solving and decision-making; Planning and coordination; Client Orientation and Customer Focus; Good communication and Interpersonal relations; Computer Literacy; Project Management Skills; Ability to work as a team; Ability to work under pressure; Professional Integrity; Confidentiality
Job Duties
Manage the coordination of parliamentary services-Develop and implement systems and processes to coordinate parliamentary and governance matters; Coordinate all interactions between the Department, its entities and Parliament; Manage relationships with parliamentary committees, Members of Parliament, parliamentary support staff and other relevant stakeholders; Coordinate the preparation, quality assurance and submission of parliamentary questions, replies, briefing notes, presentations and other parliamentary documents; Facilitate the attendance and participation of the Executive Authority and departmental officials in parliamentary committee meetings, hearings, oversight visits and other parliamentary engagements; Ensure departmental representation at parliamentary events and official engagements; 99 Monitor compliance with parliamentary procedures, protocols, reporting requirements and prescribed timeframes; Provide advice and guidance on parliamentary procedures, governance matters and legislative processes; Coordinate parliamentary committee support services and monitor the implementation of parliamentary committee resolutions; Prepare and submit parliamentary governance reports and performance reports for management; Manage government structures- Develop and implement governance frameworks, policies and standard operating procedures for departmental governance structures and committees; Coordinate the establishment, review and effective functioning of governance structures and committees; Develop work plans for governance structures and committees; Ensure the effective planning, coordination and administration of governance committee meetings; Review committee agendas, reports and supporting documentation to ensure quality, accuracy and compliance; Monitor the implementation of committee resolutions and track progress on action items; Ensure governance structures comply with legislative, regulatory and departmental requirements; Coordinate the review of committee terms of reference, delegations of authority and governance charters; Provide governance advice and secretariat support to governance structures; Compile governance reports and recommendations for Executive Management; Coordinate the administration of departmental governance committees-Coordinate the end-to-end administrative support for departmental governance committees; Develop and maintain annual meeting schedules and committee calendars; Coordinate the preparation and distribution of meeting notices, agendas and committee packs; Ensure the accurate recording and timely distribution of committee minutes; Maintain an effective system for recording committee decisions and maintaining the resolution register; Maintain governance committee records and ensure effective filing and document management; Coordinate logistical and administrative arrangements for governance committee meetings; Manage stakeholder liaison and governance-Develop and implement stakeholder engagement strategies relating to governance structures and committees; Establish and maintain effective relationships with government departments, public entities, oversight bodies and other governance stakeholders; Coordinate intergovernmental governance forums, committee engagements and stakeholder consultations; Provide governance advice and support to relevant stakeholders; Facilitate communication between governance committees and relevant stakeholders; Coordinate awareness and capacity- building initiatives on governance frameworks, committee processes and compliance requirements; Represent the Department on governance forums, interdepartmental committees and working groups; Prepare governance reports, briefing documents and stakeholder engagement reports; Manage the sub-directorate- Allocate work to subordinates; Provide advice on governance structures and committees; Ensure training and development to subordinates; Facilitate the performance agreement of subordinates; Monitor proper filing for record and audit purposes; Coordinate responses to audit findings; Identify organisational risks and implement appropriate mitigation measures; Ensure sound governance, compliance, ethics and internal control within the Sub- Directorate; Ensure compliance with all applicable legislative and departmental prescripts.
Salary
R932 292 per annum, (an all-inclusive remuneration package) consisting of a basic salary (70/ 75% of the total remuneration package), State’s contribution to the Government Employees Pension Fund (13% of basic salary) and a flexible portion that may be structured in terms of applicable rules and guidelines.
How to Apply
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application to
[email protected]/
[email protected]/
[email protected]./Sko
[email protected] Please visit the Department of Education’s website at www.education.gov.za
For Enquiries:
Dr C Khumalo Tel No:(012) 441 3439
