About the Role
The Department of Justice and Constitutional Development is seeking a dedicated Assistant Registrar of Deeds for Examination and Sorting, based in Qonce, Eastern Cape. This role is crucial for ensuring the accuracy and integrity of legal documents that affect land ownership and property rights within the community. As an Assistant Registrar, you will play a pivotal role in the public service by maintaining high standards in the examination of deeds and documents, ultimately contributing to the stability and reliability of property transactions in South Africa.
Your daily work will involve close collaboration with conveyancers and the examination team, ensuring that all deeds and documents are checked for registrability and compliance with existing legislation. By providing guidance and expertise, you will help streamline processes and enhance the operation of the deeds office. Your contributions will not only impact the efficiency of the department but also promote public trust in the legal system.
About the Department
The Department of Justice and Constitutional Development is committed to promoting and upholding the rule of law, ensuring access to justice, and protecting the rights of all South Africans. This department plays a vital role in the functioning of our legal system, providing essential services to the public and fostering an environment where justice can be served fairly and efficiently. Working here means being part of a mission that seeks to create a just society through the establishment of effective legal frameworks and the promotion of equitable processes.
What You’ll Do
- Monitor the examination process of deeds and documents for compliance with registrability standards.
- Provide corrective measures and guidance to conveyancers regarding the registration of deeds.
- Draft reports for court, including compiling relevant documents and researching facts for notice of motions.
- Manage the execution of deeds and documents, ensuring compliance and addressing any issues that arise during the process.
- Maintain and update the deeds practice manual, legislation, and circulars as required.
- Supervise the performance of the examination team and report on standards and turnaround times.
- Handle requests for late and expedited execution of deeds, ensuring proper communication with conveyancers.
- Manage statistical reporting, exception reports, and implement corrective measures to prevent backlogs.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or equivalent qualifications.
- A minimum of 4 years’ experience at a junior management level within a deeds environment.
- Extensive knowledge of legislation and Acts relevant to Deeds registration, including the Deeds Registries Act and the Sectional Titles Act.
- Strong communication skills with the ability to convey complex legal knowledge to a professional audience.
- Proven planning and execution skills, along with project management capabilities.
How to Apply
Applications can be submitted by hand delivery during office hours or through the specified link before the closing date as no late applications will be considered.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualifications.4 years’ experience at junior management level in Deeds environment.
Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
Ability to address a professional audience comfortably.
Ability to convey knowledge to others.
Planning and execution skills.
Communication skills.
Project Management skills.
Job Duties
Monitor examination of deeds and documents.Check deeds and documents for registrability and take corrective measures.
Grant hearing to Conveyancers, make ruling and provide guidance.
Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
Report on examination team performance, standards, and turnaround times.
Update acts, manuals, and circulars.
Execute deeds.
Validate that appointed appearer has signed execution clause / request for registration.
Verify validity date of relevant certificates.
Sign all deeds and documents that are registrable.
Report problems with regard to execution of deeds, to ARD / DROD in charge of execution.
Draft reports to court.
Receive the notice of motions and all supporting documents.
Peruse notices of motions and supporting documents.
Research the facts there in.
Compile a report to court and attach all relevant documents.
Manage the execution of deeds and documents.
Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
Monitor execution register for Conveyancers.
Reject deeds that are not registrable.
Attend to simultaneous registration with other offices.
Manage distribution of deeds.
Verify the information on the distribution list with actual deeds batches and spot-check.
Verify returned deeds against distribution list and initiate corrective measures.
Manage statistics, exception reports and implement corrective measures.
Prevent and address backlogs.
Attend to queries relating to deeds on the system.
Authorize request for withdrawal of deeds.
Manage the update procedure manual.
