About the Role
The Office of the Registrar of Deeds in Mbombela, Mpumalanga, is seeking a dedicated Assistant Registrar Deeds: Mechanisation and Digitisation to enhance its operations. This role is pivotal in ensuring the efficient management of data related to deeds registration, a critical function that supports the legal framework within South Africa. By streamlining workflows and maintaining high standards in data handling, you will contribute significantly to the integrity of property transactions and support the community’s access to public services.
The successful candidate will play an essential role in overseeing the digitisation of documents and the management of data processes. By implementing corrective measures and enhancing compliance with established standards, you will help ensure that the deeds registration process operates smoothly and effectively, ultimately benefiting the residents and stakeholders who rely on these services.
About the Department
The Office of the Registrar of Deeds is responsible for the registration of land and property transactions, ensuring that all deeds are accurately captured and maintained. This department plays a vital role in facilitating property ownership and security for individuals and businesses throughout South Africa. Working here means being part of a team that upholds the rule of law and contributes to the nation’s economic development.
What You’ll Do
- Manage the data section to ensure efficient workflow and adherence to quality standards.
- Oversee the review and implementation of system change requests to improve processes.
- Extract and analyze exception reports to identify and address data errors.
- Ensure deeds are captured and verified accurately to meet turnaround times.
- Manage the scanning of deeds and documents, ensuring compliance with required standards.
- Handle data-related queries and provide guidance to clients regarding their concerns.
- Update procedure manuals and manage archiving of records, including microfilm rolls.
- Investigate and resolve issues related to data discrepancies and scanning errors.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or a related qualification.
- A minimum of 4 years’ experience at a junior management level in a deeds environment.
- Proficiency in computer software and strong written and verbal communication skills.
- Demonstrated project management and people management skills.
- Ability to think strategically and manage budgets effectively.
- Strong customer focus, problem-solving skills, and the ability to lead a team.
How to Apply
Applications can be submitted by hand delivered during office hours to: Officer of the Registrar of Deeds: Mpumalanga at 25 Bell Street Mbombela 1200. Candidates are also encouraged to apply by using the provided link before the closing date as no late applications will be considered.
Requirements
Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related or related equivalent qualification.4 years’ experience at junior management level in Deeds environment.
Job related knowledge: Computer software skills.
Good written and verbal communication skills.
Good judgement and assertive skills.
Project Management skills.
People Management skills.
Organise and planning skills.
Applied strategic thinking.
Budgeting and financial Management.
Communication and information Management.
Customer focus and responsiveness.
Developing others.
123 Diversity Management.
Impact and influence.
Managing Interpersonal Conflict and resolving problems.
Networking and building bonds.
Planning and organising.
Problem-solving and decision Making and Team leadership.
Job Duties
Managed data section.Manage workload, workflow, processes and standards and implement corrective measures.
Oversee the review of system change request.
Oversee the review of system change request.
Recommend debit and credit notes.
Extract exception report for data section and implement corrective measure.
Quality assure that deeds are captured and verified correctly to meet turnaround times.
Manage compliance with DRS standards.
Manage update of the procedure manual.
Manage shortcomings on DRS and the recommendations.
Manage data related queries.
Investigate and research facts as per request.
Manage data errors, provide feedback and take corrective measures.
Manage correspondence and give guidance to clients.
Manage workload, workflow, processes and standards and implement corrective measures.
Extract exception report for image scanning section and implement corrective measures.
Manage the scanning of deeds and documents to meet the turnaround times.
Manage the update of procedure manuals.
Manage the shortcomings on the systems and the recommendations.
Manage image scanning related queries.
Manage queries and scanning errors and take corrective.
Approve request for expedite delivery.
Manage correspondence and give guidance to clients.
Manage correspondence and give guidance to clients.
Manage archiving of records.
Manage archiving of records and microfilm rolls are in accordance with required standards.
Manage collection of micro rolls from off-side storage.
